Front Office Assistant

Adecco Creative partnered with a software development firm to hire an Office Manager.

This 3 month, part-time (8-1) onsite contract pays $28-32 / hr. The candidate will start ASAP.

As Office Manager, we understand that all office operations should be managed including reception, mail, purchasing requests, office supplies, travel, budgeting and some additional people team and finance duties. Direct facilities requirements for the office location to include all vendor services, office moves, on-site and remote worker set up, and supervision of programs for the best value of services and equipment. Work closely with executives and People Team to recommend changes to office practices or procedures.

Key Responsibilities :

• Greet visitors and manage the reception area to ensure effective visitor, telephone and mail coverage to maintain a professional image.
• Answer the main office phone / door and set up a system to work in cooperation with others to ensure office phone / door coverage.
• Assist finance with review of expense reports and reconciliation of monthly office purchases and invoices.
• Act as a liaison with other departments, global locations, customers, and outside agencies, including high-level staff and executives.
• Assist People Team with administrative tasks including new hire paperwork, internal events, maintaining the company directory, and other duties as needed.
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
• Negotiate the purchase of office supplies, office equipment, and office staples such as snacks, drinks, coffee service, paper products, etc.
• Responsible for all facility day-to-day operations (such as monitoring presences at the office, check in and check out’s in office space app and communication with property management).
• Organize complex activities and projects such as meetings, travel, conferences and department activities.
• Update appointment calendars and schedule meetings / appointments
• Liaising with staff in other departments and with external contacts
• Preparation of Meeting Room

Qualifications

This is a W2 position.

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. There is no PTO or holiday pay for contracts. Sick leave is accrued where applicable, check your state laws.

Equal Opportunity Employer / Veterans / Disabled

Must be authorized to work in the U.S. without employer sponsorship.

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.