Administrative Assistant

Job Title : Administrative Assistant

Job Type : Contract

Duration : 3 months contract

Location : New York, NY 10172

100% Onsite role

Role Description

We are seeking a highly organized and proactive Executive / Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments.

Key Responsibilities

• Provide dedicated support to three senior executives overseeing middle and back-office functions
• Managing schedule and calendar through Outlook
• Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
• Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
• Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
• Order business cards, submit maintenance requests, and manage office supplies procurement
• Coordinate food and beverage services for client meetings and make business dinner reservations
• Support travel arrangements for senior executives visiting New York from the Tokyo head office

Qualification Skills

Qualifications :

Skills :