Payroll Administrator

Payroll Specialist – ADP Workforce Now (ADP WFN)

Experience Required

Our client is seeking a detail-oriented Payroll Specialist with strong hands-on experience in ADP Workforce Now (ADP WFN) to join their growing team. This role is ideal for someone who thrives in a structured, execution-focused environment and can independently manage high-volume, multi-state payroll operations.

Key Responsibilities

• Process weekly, multi-state payroll across multiple entities using ADP WFN , Excel, ServiceTitan, Salesforce, and other systems.

Audit and verify timesheets, overtime, and approvals prior to payroll submission.

Handle payroll deductions including taxes, benefits, and garnishments.

Prepare HR / payroll documentation and maintain accurate records.

Respond to employee and agency inquiries regarding payroll, timekeeping, and deductions.

Support internal payroll audits and assist the Payroll Manager with administrative needs and special projects.

Participate in process improvement initiatives, SOP enhancements, and system rollouts.

Build relationships with new and existing locations to support payroll accuracy and compliance. Required Skills & Experience

Bachelor’s degree preferred.

5+ years of payroll or finance experience.

Proficiency with ADP WFN required; experience with ServiceTitan, Salesforce, Sage Intacct a plus.

Strong project planning, problem-solving, and analytical abilities.

Effective communicator able to work cross-functionally and succeed in a matrix environment.

Excellent time management with the ability to meet deadlines under pressure. If you are qualified for the Payroll Specialist position and would like to learn more, please – APPLY NOW!

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.