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Executive and Marketing Coordinator

Executive and Marketing Coordinator

Devine ConsultingSugar Land, TX, US
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Job Description

Job Description

Are you looking for a role where your executive support skills and marketing savvy can truly shine? Can you stay composed under pressure, handle direct feedback, and adapt to shifting priorities? Do you thrive in supporting leadership, leading social media campaigns, and driving a positive company culture?In this role, no two days are the sameyoull rely on strong communication and intuition to take independent initiative. If this sounds like you, wed love to hear from you.

Devine Consulting, LLC is seeking an experienced, proactive Executive and Marketing Coordinator who can manage details and help foster a vibrant, connected workplace.

About us :

Devine Consulting, LLC is not your average accounting firm. Founded in 2011 by Jennifer Devine, our mission is to help businesses harness the full power of their accounting systems. We specialize in customized accounting solutions that streamline processes, increase efficiency, and elevate the financial confidence of our clients all delivered with a personal touch.

Were a close-knit, professional, and forward-thinking team based in Sugar Land, TX. Relationships matter here with our clients, our community, and each other. We believe in kindness, initiative, and excellence in everything we do.

Summary of Responsibilities :

As the Executive and Marketing Coordinator at Devine Consulting, youll serve as the CEOs right hand managing her schedule, supporting sales efforts, running office operations, and keeping the team connected. Youll balance day-to-day priorities like prospect follow-ups, social media content, internal reporting, and event planning.

Your workload will shift depending on the sales pipeline : some days youll focus on outreach and scheduling; others youll dive into marketing, LinkedIn management, and culture-building. This is a fast-paced, high-trust role where youll need to be organized, tech-savvy, proactive, and confident in making decisions independently.

Essential Functions :

  • Executive & Office Support : Manage the CEOs calendar, coordinate meetings, oversee office operations, and handle day-to-day logistics with minimal direction.
  • Sales & CRM Management : Track and follow up on sales leads, manage the pipeline and discovery calls using HubSpot, and support client onboarding.
  • Marketing & Culture : Create content for blogs and social media, manage LinkedIn presence, and plan monthly team events that foster a fun, connected culture.
  • Finance & Reporting : Oversee accounts receivable and payable processes using QuickBooks Online, Anchor, and BILL.com; maintain internal reports and company metrics.

Education, Experience, and Skills Required

  • 69 years of experience in executive assistant, office management, or marketing roles
  • Bachelors degree preferred but not required; relevant experience valued most
  • Proficiency in Microsoft Office, especially Excel and PowerPoint
  • Strong skills in Canva and HubSpot (HubSpot expertise is a big plus)
  • Experience managing sales pipelines, CRM systems, and client communications
  • Marketing skills, including social media content creation and basic analytics
  • Proven ability to manage accounts payable and receivable using QuickBooks Online, Anchor, and BILL.com
  • Highly organized with excellent multitasking and project management abilities
  • Strong verbal and written communication skills in English
  • Tech-savvy with the ability to quickly learn new software and tools
  • Discretion and ability to handle confidential information with integrity

    • Compensation

  • Salary : $85,000 per year
  • Performance based bonuses : based on client satisfaction and profitability of the company
  • Comprehensive health insurance
  • 401k option
  • Paid time off and holidays

    • How to Apply

  • Must submit an updated resume and cover letter
  • In your letter, share how your experience and skills align with supporting a busy executive, managing diverse responsibilities (from sales support to event planning), and contributing to a positive company culture. Additionally, tell us about a time when you proactively solved a challenge or improved a process in a previous role.
  • Applicants without a cover letter will not be considered

    • We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process.If you are selected for the next step, you will get instructions from Ben Nazar within 3 days of your submission.Everyone will be contacted.

    Devine Consulting LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Devine Consulting LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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    Marketing Coordinator • Sugar Land, TX, US