EVENT COORDINATOR

Event Coordinator

Houston Public Library is looking for a talented and customer service driven Event Coordinator to lead the production and promotion of events held at the library, both private events in our premier spaces and signature library programming. Signature programming allows the library to engage the community with authors, artists, musicians, civic leaders, scholars, and more. The ideal candidate needs to be able to work flexible hours including nights and weekends as necessary based on the events schedule.

The Event Coordinator essential duties include :

• Provide logistics for events and program planners, including assistance with rentals, staging, AV, security, and permits in support of HPL programs, private and corporate events of all sizes held on library property, exhibit and gallery receptions, facility events including grand openings and ground breakings, staff events, Mayoral and other City of Houston events, and other events and receptions.
• Coordinate complicated event logistics and guest operations.
• Plan event details and supervise event personnel. Interact in a professional manner with the public, VIPs, executive team members, foundation members and city leaders explaining procedures and scheduling events.
• Conducts on-site planning and evaluations of permitted activities, analyzing events to project and minimize problem areas and ensures facility is ready for events.
• Develop and oversee detailed checklists, work plans, event schedules, and event reports.
• Report on event success and areas for improvement.

Applicants are encouraged to submit a Cover Letter and Resume when applying.

Working conditions include lifting moderately heavy items, walking on rough surfaces, exposure to less-than-optimal temperature and air conditions, and dealing with modestly unpleasant situations.

Minimum requirements include an Associate degree in Marketing, Public Relations, Management or a closely related field, and one year of related work experience.

Preferences include experience with event coordination, experience in public libraries, experience with customer service and hospitality, excellent communication skills, and demonstrated organizational and planning skills.

The selection process will involve application review and / or interview, and the department may administer skills assessment tests.

The city offers a competitive benefits program, including health coverage, pension plan, vacation days, holidays, sick leave, personal leave, flexible schedules, professional development opportunities, transportation / parking plan, and more.