Coordinator, Accounting - Civil & Environmental Engineering - FAMU-FSU College of Engineering (17898)

Florida A&M University - Florida State University (FAMU-FSU) joint College of Engineering's Department of Civil and Environmental Engineering is pleased to announce the acceptance of qualified applications the Coordinator, Accounting vacancy.

Responsibilities

This position will perform specialized budgetary services, accounting services and activities related to budgetary reports, systematic reports, long range budget planning, allocation of funds and monitoring of financial reports for designated budgets; Manage budgets from both FSU and from FAMU - to include E&G, auxiliary, Foundations, and C&G; Report monthly on budget status for all types of funding for the Department of Civil and Environmental Engineering; Manage and monitor budget activtites of Sponsored Research Award documents and budget management (new awards, supplemental funding, budget amendments, re-budgets and other funding documents as needed) on assigned awards and budgets; Ensure compliance with GAAP and other governmental or funding agency's laws and regulations by analyzing, verifying, and performing financial reconciliations as assigned.

Prepare pre-award proposal documents as needed; reconcile grants as assigned; ensure cost share commitments are set up as needed; review & analyze contract / grant documents for accuracy & compliance; approve purchasing, HR, etc on grants prior to processing; Make recommendations on budgetary planning & facilitates fiscal reporting to Sponsored Research at both Universities; Perform monthly reconciliation of FAMU-FSU department accounts including : E&G, SRAD, C&G, Foundation, and Auxiliary; Responsible for analyzing, verifying, and performing complex financial reconciliations, recommending, interpreting and implementing fiscal, accounting practices that are in compliance with departmental internal control procedures, university, federal, state, and local laws, rules, and regulations, policies and procedures and assists with preparation of financial reports / spreadsheets with recommendations to Department Chair.

Prepare specialized and complex reports including the development of ad hoc reports as requested by Chair / Supervisor; Prepare annual budget requests; Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source; Monitor daily budgets transactions; Analyze, process and pre-approve expenditures from related budgets - Foundations, Grants, E&G, HR on both FSU and FAMU budgets; Pre-approve expenditures from grants prior to requisitions being entered; Monitor faculty startup budgets; Provide budget support in accordance with all regulatory guidance in developing budgets and tracking current status by funding source; Provide support by monitoring, researching, and responding to budget and audit requirements; and, Monitor grant activity weekly to ensure budget adherence.

Manage startup budgets and provide reports to those who have startup funds as requested; Reconciliations to be completed by the 15th of each month on each startup in your department. These funds are supplied with both E&G and C&G and are provided by both FSU and FAMU. Assist in ensuring a sound environment of internal controls and compliance by monitoring and reviewing purchasing activities to ensure compliance with University policies and procedures; Run queries to identify outstanding items which need to be processed and monitors CEE's financial transactions such as requisitions, purchases orders, travel authorizations and expense reports to ensure university policies and procedures are compliant; Interpret policies and procedures, and makes recommendations to implement best business practices; FAMU-FSU P-card Proxy -Monitors and reviews departments P-card Purchases; and, Enter coding information in Omni and prepare monthly reconciliations, obtaining required approval signatures.

Minimum Qualifications

Bachelor's degree in appropriate area of specialization and two years of related experience; or a master's degree in appropriate area of specialization.

Recommended Competencies

• Ability to reconcile, research, and analyze financial data;Ability to effectively communicate both verbally and writing;
• Ability to promote a teamwork environment;
• Ability to determine work priorities and meet project deadlines;
• Ability to adhere to ethical business practices and promote ethical behavior;
• Ability to prioritize, organize and perform multiple work assignments simultaneously;
• Ability to compile, review, and reconcile data for accuracy, completeness, and compliance;
• Excellent oral and written communication skills, and organizational skills;
• Knowledge of University, federal, state grant managements and implementation of policies and procedures;
• Knowledge of federal, state, and local agencies guidelines;
• Knowledge of budget preparation with faculty for contracts, grants and subcontract applications;
• Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP);
• Knowledge of the concepts, principles, and practices of accounting, budgeting, and cost control procedures;
• Knowledge of electronic data processing as it applies to fiscal and accounting activities;

Monitors project spending to ensure funds received are expended according to federal, state and University regulations; and,

Proficiency in using Microsoft Access, Excel, PowerPoint, Publisher, Adobe, and PeopleSoft / ERP Financial.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599-3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955-8771.

Equal Opportunity / Access

Florida A&M University is an Equal Opportunity Employer.

Schedule

If not otherwise specified, schedule is M-F, 8 : 00 a.m.-5 : 00 p.m.