Business Office Associate Payroll

ACCOUNTABILITY OBJECTIVE : The Business Office Payroll Associate is a key member of the Business Office Team providing support to the Executive Director and Director of Finance & Operations in the accounting functions of the Central Massachusetts Collaborative (CMC) Business Office. This position is accountable for the efficient and accurate payroll and benefits management of CMC in coordination with the Director of Finance and RESPONSIBILITIES : 1. Administers the payroll and employee benefits programs following all established general office procedures efficiently accurately and in a confidential manner and in accordance with proper auditing regulations. 2. Collaborates with Central Office staff to assemble hiring packets and process new hire paperwork for all new hires rehires interns volunteers and contractors including application CORI required documentation benefits forms tax forms etc.3. Enter and maintain (onboard / offboard and update) employee data in Harpers and other required databases to assure accuracy of information and reflect any and all changes in compensation and deductions 4. Keeps proper documentation records filing promptly in the employee payroll file including but not limited to benefit deductions tax changes direct deposits garnishments or other changes.5. Processes biweekly payroll (Harpers Payroll Forward) reconciling timesheets received with backup and entries in the payroll system while ensuring accuracy timeliness and proper handling of benefit changes / deductions.6. Collaborates with Central Office staff in the collection review and management of information for payroll such attendance records / time sheets vacation time sick time Leaves of Absence Workers Compensation claims / reports and all paperwork within the required timelines.7. Maintains a high degree of accuracy to calculate and apply wage garnishments review salary calculations retro-active pay calculations and leave of absence salary calculations. 8. Post payroll journal entry into General Ledger and complete quarterly 941 reconciliation9. Works with representatives of state government (DUA DOR / CSE) and employee unions to provide information and complete forms process tax levies and garnishments as needed. 10. Maintains MTRS and MSERS State Retirement employee records : position and salary scales new hires LOA terminations.11. Reconciles MTRS and MSERS payroll deduction reports and ensures the payroll deduction payments and reports are disbursed timely and accurately. 12. Prepare and distribute monthly reports such as payroll deduction reports to Third Party Plan Administrators and union representatives with approval of the Executive Office. 13. Complete and file all annual state required employee reports.14. Monitors and responds to all Massachusetts Department of Unemployment Assistance requests within the required timeframe. 15. Coordinates annual Workers Compensation audit.16. Conducts Year End W-2 edit and ACA review for accuracy. 17. Prepares and provides information and data to auditors for annual audit of department financial records as directed in coordination with DFO external auditors and other central office and administrative staff.18. Participate in renewal meetings and Insurance Advisory Committee and coordinate Open Enrollment / Annual Benefits Renewal.19. Conducts informational meetings / Benefits Fair including contacting vendors room set-up employee notification as needed with regard to annual benefits changes.20. Assist in the preparation of discharge paperwork.21. Review verify and coordinate distribution of annual W-2s22. Process employment verification request forms for mortgage and loan applications.23. Assist in documentation and management of employee contracts and employment letters24. Assist administrators in documentation of personnel disciplinary activities - including progressive discipline action plans and terminations. 25. Administers the payroll and employee benefits programs following all established general office procedures efficiently accurately and in a confidential manner and in accordance with proper auditing regulations. 26. Submits all benefit enrollments / changes / termination / Cobra requests to Benefits Broker in a timely manner. Ensures receipt of Cobra documents for the Employee file. 27. Provide support to employees with questions regarding benefits payroll licensure etc28. Process all retirement applications and transfer notices.29. Maintains the security of all employee records abides by records retention laws and privacy laws for all personnel files.30. Assist in the ongoing review and update of employee handbook and CMC policiesGeneral Office Responsibilities : 1. Customer service timely and professional response to processing of requests inquiries and complaints2. Function as liaison and coordinate the flow of information with internal and external contacts3. Provide editorial feedback to organizational leadership to polish documents and projects prior to distribution4. Perform additional duties as assigned by the Executive Director and / or Director of Finance and Operations

Required Experience :

IC

Key Skills

Sales Experience,B2B Sales,Time Management,Marketing,Analysis Skills,Dental Office Experience,Sales Pipeline,Project Management,CRM Software,negotiation,Management Consulting,Phone Etiquette

Employment Type : Full-Time

Experience : years

Vacancy : 1