Senior Executive Assistant (Phoenix)Next Phase Enterprises • Phoenix, AZ, United States
Senior Executive Assistant (Phoenix)
Next Phase Enterprises • Phoenix, AZ, United States
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionAssists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active & complex calendar of appointments, composing detailed correspondence, and compiling documents for in-office and travel-related meetings. Books flights, hotels, and rental cars based on the needs specified by the President Plans, coordinates, and ensures the President's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the President's time Handles confidential information with discretion and professionalism, both for professional and personal topics of the President Submits monthly expense reports for self and the President Coordinates in-office meetings and events alongside HR / IT Attends meetings, takes detailed notes (minutes) for meeting recaps, drafts as emails for President to send; follows up on action items until completion Including recurring, internal meetings Hosts in-office meetings for the President according to company policy / protocols Manages inboxes of self and the President, alerting the President of anything urgent and assists with drafting replies Supports cross-departmental projects (with Project Managers, Logistics Managers, Marketing, HR, IT, Accounting, etc) with effective communication, preparation and editing of business correspondence, reports, presentations, and other documents Coordinates samples (receiving and sending) for the Presidents accounts alongside the Project Management and Sample Coordination teams Creates FedEx mail labels (or similar) for packages the President sends, coordinates sending and receiving Assist with personal scheduling, errands, and travel logistics occasionally Coordinate personal appointments as needed Manage household or personal service providers when applicable Ensure the Presidents preferences and priorities are reflected in all arrangements Maintains confidentiality and privacy of these duties in the office / professional environments Supervises and mentors the Office Coordinator, providing guidance and performance feedback Oversees general office operations including supplies, vendor management, and facilities coordination Ensures a professional and welcoming office environment and upholds the policies and protocols in the Employee Handbook Collaborates with HR, IT, and other departments to support office needs Leads or supports special projects and company events Delegates tasks to support team for proper execution of events Tracks deadlines, budgets, and deliverables for executive initiatives Coordinates logistics for board meetings, leadership offsites, and company-wide communications Bachelors degree or equivalent experience Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail One to ten years providing support for upper-level management Prior experience supervising staff Excellent writing, editing, grammatical, organizational, and research skills Proficiency in Microsoft Office Suite / Windows, including MS Word, Outlook, EXCEL, PowerPoint, and other calendar management tools Strong retention and recall Ability to run costing models and understand margins, percentages Ability to conduct research and present data in a succinct and well-written manner Ability to work independently and with professional discretion Impeccable attention to detail and accuracy Excellent management, time-management, and problem-solving skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Person first mentality Ability to anticipate needs and proactively solve problems
The Senior Executive Assistant (SEA) provides high-level administrative support to the company's president, ensuring seamless day-to-day operations and strategic coordination. This role also includes supervisory responsibilities over the Office Coordinator, ensuring the smooth functioning of office operations. The SEA acts as a trusted gatekeeper, liaison, and project manager, balancing executive support with office oversight and personal assistant duties.
Executive Business Support
- Develops a deep understanding of current sales programs and business activities where the President is involved, to pre-emptively draft responses to incoming emails.
- Develops basic knowledge of vendor and customer contacts, to understand priority emails, responses, and telephone calls.
- Develop an understanding of financials relating to business development, and review and track the data provided for accuracy.
- Provides leadership to build relationships crucial to the organization's success and manages a variety of special projects for the President, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
- Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a pulse for the issues taking place in the environment and keeping the President updated.
Executive Administrative Support :
Personal Assistant Duties :
Office Oversight & Team Leadership :
Project & Event Coordination :
Experience & Education :
Skills & Abilities :
serp_jobs.job_alerts.create_a_job
Senior Executive Assistant • Phoenix, AZ, United States
Job_description.internal_linking.related_jobs
Vaco is seeking a Senior Accountant for a growing organization located in Mesa, AZ.What stands out about this role?.Collaborative, people-focused culture : .
Join an organization that values cross-fun...serp_jobs.internal_linking.show_more
Are you highly competitive, motivated by results, and looking for a role where your earning potential has no limits? Our award-winning Inside Sales & Retention teams excel at driving customer decis...serp_jobs.internal_linking.show_more
Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearin...serp_jobs.internal_linking.show_more
Recruitment Incentive : Applicants may be eligible for a $40,000 recruitment incentive in accordance with regulatory requirements.
Click apply for complete details on the recruitment incentive detail...serp_jobs.internal_linking.show_more
For more than 100 years, Xerox has continually redefined the workplace experience.Harnessing our leadership position in office and production print technology, we've expanded into software and serv...serp_jobs.internal_linking.show_more
We're Hiring : Executive Assistant Scottsdale, AZ.Are you the kind of person who thrives behind the scenes—keeping schedules tight, communications clear, and executives looking sharp? We're looking ...serp_jobs.internal_linking.show_more
We are seeking a highly skilled, detail-oriented, and proactive Executive Assistant to support our C-suite executives (CEO, COO, CFO, etc.
This individual will provide administrative assistance to e...serp_jobs.internal_linking.show_more
The Senior Solution Sales Executive is responsible for obtaining new business and customer expansion sales opportunities from Executive-level buyers and influencers in both publicly-traded and larg...serp_jobs.internal_linking.show_more
Provide senior-level administrative support directly to the Vice Presidents and / or Senior Vice Presidents.May also provide administrative support for additional assigned departments, as needed.Esse...serp_jobs.internal_linking.show_more
Revup is built to simplify complex global payment processes for enterprise-level e-commerce and fintech clients.This is your opportunity to lay the foundation for something transformative from the ...serp_jobs.internal_linking.show_more
Does the art of the deal drive your day-to-day need to succeed? Do you have a way with words thats matched only by your desire to devour new technology concepts and solutions? Are customer concerns...serp_jobs.internal_linking.show_more
What success looks like in this role : .Serves as a Client Executive for large, complex accounts.Develops long-term relationships with client senior executives and other key stakeholders.Develops str...serp_jobs.internal_linking.show_more
AlliedTravelCareers is working with AMN Healthcare Allied to find a qualified Certified Occupational Therapist Assistant (COTA) in MARICOPA, Arizona, 85138!.
Job Description & Requirements.Occup...serp_jobs.internal_linking.show_more
Job title : Data Governance Specialist Location / Work type : Hybrid / Washington DC Clearance : Public Trust About this Role : Integra is seeking an experienced Data Governance Specialist to support our...serp_jobs.internal_linking.show_more
This is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search a...serp_jobs.internal_linking.show_more
Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs.
Our US-based Virtual Assistants (VA) strive t...serp_jobs.internal_linking.show_more
We are looking for a finance professional to join our team to train AI models.You will measure the progress of these AI chatbots, evaluate their logic, and solve problems to improve the quality of ...serp_jobs.internal_linking.show_more
District Support Services Cntr.Summer Hours : Monday - Thursday, 7am-6pm.The Maricopa County Community College District is one of the largest community college systems in the nation.Home to 10 indiv...serp_jobs.internal_linking.show_more
Senior Accountant
Vaco by Highspring • Maricopa, Arizona, United States
serp_jobs.job_card.permanent
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Inbound Retention Rep - Career Growth
EchoStar • MARICOPA, Arizona, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
Executive Assistant (Phoenix)
Govig & Associates • Phoenix, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Special Agent, $40,000 Recruitment Incentive
The United States Secret Service • Paradise Valley, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Senior Client Executive
Phoenix Staffing • Phoenix, AZ, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Executive Assistant
Arizona Tuition Connection • Scottsdale, AZ, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Executive Assistant
Barrett-Jackson Auction Co, LLC • Scottsdale, AZ, USA
serp_jobs.job_card.full_time
serp_jobs.filters_job_card.quick_apply
serp_jobs.last_updated.last_updated_30
Senior Solution Sales Executive - Governance, Risk, and Compliance (Strategic Accounts)
Workiva, Inc. • Scottsdale, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Executive Assistant Sustainability (Phoenix)
Goodwill of Central and Northern Arizona • Phoenix, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Senior Account Executive - Revup Payments
Leadtech • Phoenix, AZ, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Senior Account Executive
Canon U.S.A., Inc. • Paradise Valley, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Senior Principal Client Executive
Unisys Corporation • Phoenix, AZ, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Travel Certified Occupational Therapist Assistant (COTA) - $1,489 to $1,549 per week in Maricopa, AZ
AlliedTravelCareers • MARICOPA, AZ, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Data Governance Specialist
Integra Staffing Inc • DC, AZ, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Senior Executive Assistant
Keller Executive Search • Phoenix, AZ, US
serp_jobs.filters.remote
serp_jobs.job_card.full_time
serp_jobs.filters_job_card.quick_apply
serp_jobs.last_updated.last_updated_30
Remote Executive Assistant-Zirtual
Zirtual • Phoenix, AZ, US
serp_jobs.filters.remote
serp_jobs.job_card.full_time
serp_jobs.filters_job_card.quick_apply
serp_jobs.last_updated.last_updated_30
Remote Finance Director - AI Trainer ($50-$60 / hour)
Data Annotation • Maricopa, Arizona
serp_jobs.filters.remote
serp_jobs.job_card.full_time +1
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Executive Assistant Senior
Maricopa Community College District • Tempe, AZ, United States
serp_jobs.job_card.full_time +1
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted