Accounts Payable Assistant

General Description

As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The school's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience.

The Accounts Payable Department at CUNY SPS serves as the primary liaison to the CUNY Central Accounts Payable Office, where all payments are approved and processed. The SPS department supports the college's financial obligations to vendors, service providers, faculty, and staff, ensuring that payments are accurate, authorized appropriately, and compliant with CUNY and New York State policies and regulations.

Additionally, the department manages travel and expense reimbursements, non-travel out-of-pocket reimbursements, and honoraria, providing timely and reliable financial services to the SPS community.

Other Duties

Reporting to the Finance Coordinator, the Accounts Payable Assistant will support day-to-day business operations at CUNY SPS by performing the following duties :

• Assist with the processing of Tax Levy and Non-Tax Levy invoices, and assist in the receipting departments for goods and services received
• Data entry of Non-Tax Levy invoices for payment in CUNYFirst and CUNYBuy
• Monitor payments for recurring annual and monthly commitments
• Create expense reports for CUNYFirst Travel & Expense Out-of-Pocket reimbursements for faculty and staff
• Assist employees with completing CUNYFirst security access forms related to purchasing, accounts payable, and travel and expense
• Create and analyze various queries in CUNYFirst and CUNYBuy pertinent to financial and operational activities
• Assist with instructional trainings for faculty and staff on Travel & Expense processes
• Provide exceptional customer service to the college community and vendors
• Assist with the fiscal year-end closing
• Perform other related duties / projects as assigned by the Finance Coordinator and Finance Manager

Qualifications

Preferred Qualifications :

Please note : Candidates must be authorized to work in the United States. Sponsorship is not available for this position.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity / Affirmative Action / Americans with Disabilities Act / E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.