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Payroll Administrator

Payroll Administrator

Bristol Management ServicesNewport Beach, CA, US
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Job Description

Job Description

As a valued member of our team, the Payroll Administrator will support the Payroll Manager to ensure accurate and timely payroll processing, while maintaining compliance with all applicable laws and internal policies. The Payroll Administrator will demonstrate strong attention to detail, the ability to resolve payroll-related issues efficiently, and a commitment to providing consistent support to employees, management, and external agencies.

Benefits :

  • PPO / HMO Health Insurance, Medical, Dental, Vision, Life
  • PTO (Paid Time Off)
  • 401k Retirement Plan
  • Overtime pay
  • Direct Deposit
  • Employee Assistance Program
  • Employee Referral Bonus

Essential Functions :

  • Maintains and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Supports accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Maintains compliance with federal, state, and local wage and hour laws.
  • Assist in managing manual check processing and procedures.
  • Administration of the automated time system.
  • Process garnishments / levies, leaves of absences, and employment verifications.
  • Conducts appropriate review of data to ensure integrity, including but not limited to 401(k) deferral elections, loans, and FSA deductions.
  • Processes accurate and timely year end reporting to include W-2’s.
  • Facilitates audits by providing records and documentation to auditors.
  • Supports annual Worker’s Compensation, 401(k), and General audits, as appropriate.
  • Identifies and recommends updates to payroll processing software, systems, and procedures.
  • Review and process employee timesheets and payroll entries before transmission.
  • Upload, download, and organize certified payroll and labor compliance documents using LCP Tracker and other software.
  • Help coordinate all certified payroll is complete and processed weekly.
  • Assist with DIR Uploads per project requirements, submission of DAS 140 / 142 apprentice documents, and with monthly document submissions to the project owners.
  • Communicates with all Subcontractors regarding certified payroll / labor compliance documents are included and corrected, if needed.
  • Reviews negative attestations and follow up with employees and managers to support timely resolution and compliance with state and company policies.
  • Responds to employee and supervisor inquiries related to payroll, systems, and other related matters.
  • Provide positive and continued support to employees, members of management, and external agencies on a regular basis.
  • Performs other duties as assigned.

    • Non-Essential Duties :

  • Maintain files of timesheets, electronic payroll system reports, and adjustments for each period.
  • Unemployment Claims management in partnership with HR.

    • Core Competencies :

  • Strong knowledge of federal, state, local payroll tax regulations, and wage and hour laws.
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
  • High integrity & ethical practices.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.

    • Position Type / Expected Hours of Work

    This is a full-time position. Days and hours of work are Monday through Friday, 8 : 00 a.m. to 4 : 30 p.m. Occasional evening and weekend work may be required as job duties demand.

    Preferred Education and Experience

  • Bachelor’s degree in accounting, finance, or equivalent experience.
  • 3+ years of related experience managing large scale payroll systems.
  • Experience with ADP payroll software and timekeeping systems, preferred.
  • Proficient in Microsoft Office Suite.

    • Other Duties

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Physical Demands and Work Environment

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets and scanners. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship

    This Organization Participates in E-Verify

    Esta Organizacion Participa en E-Verify

    Bristol Management Services is an EEO / AA (equal opportunity / affirmative action) company and does not discriminate on the basis of race, color, religion, religious creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital or familial status, military or veteran status, or any other characteristic protected by under federal, state or local law in the programs or activities which it operates.

    Bristol Management Services es una compañía EEO / AA (igualdad de oportunidades / acción afirmativa) y no discrimina por motivos de raza, color, religión, credo religioso, sexo, orientación sexual, identidad o expresión de género, origen nacional, ascendencia, edad, condición física odiscapacidad mental, condición médica, información genética, estado civil o familiar, estado militar o de veterano, o cualquier otra característica protegida por la ley federal, estatal o local en los programas o actividades que opera.

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    Payroll Administrator • Newport Beach, CA, US