Program Specialist (City Clerk)

THE POSITION

THIS POSTING WILL BE OPEN UNTIL FILLED

Application cut-off dates are weekly every Tuesday

With supervisor approval incumbents may be eligible for intermittent remote work; however they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

IDEAL CANDIDATE STATEMENT

This position calls for a candidate who is committed to public service continual learning and excellence in civic administration. The ideal professional will be curious resourceful and comfortable conducting research to inform sound recommendations and apply best practices to evolving municipal operations. They will communicate with confidence clarity and professionalism exercising political acumen and strong analytical skills to navigate sensitive issues and provide balanced well-reasoned advice.

The successful candidate will demonstrate exceptional attention to detail the ability to remain calm flexible and composed under pressure and a deep understanding of good governance open meeting requirements and public transparency. They will be thoroughly familiar with the Ralph M. Brown Act and adept in all aspects of governmental meeting management including agenda coordination legislative process oversight and public record integrity.

This individual will thrive in a highly collaborative environment working effectively with elected officials executive leadership staff and community members to build trust and ensure the highest standards of legislative and administrative support. Experience as a supervisor who leads with integrity mentorship and accountability is essential.

A Certified Municipal Clerk (CMC) designation is highly desirable and experience with Granicus / Legistar is a valued asset. The ideal candidate will be an expert user of Microsoft Word and Adobe Acrobat producing polished accurate and professional materials that reflect the Citys commitment to excellence. This role requires frequent evening and after-hours work in support of City Council committee and community meetings.

Under general direction the Program Specialist plans directs and supervises all of the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors program compliance; represents the department in contacts with media internal and external agencies and organizations.

DISTINGUISHING CHARACTERISTICS

This advanced journey level class in the professional series is populated with multiple incumbents. The Program Specialist is distinguished from the next lower class of Program Analyst in that the Program Specialist manages multiple programs or moderately visible programs with greater department or Citywide impact. This class is distinguished from the next higher classification of Program Manager in that the Manager is responsible for administration and management of programs and projects with high visibility and substantial Citywide impact.

This class is distinguished from the class of Administrative Officer in that the latter is responsible for all internal administrative functions for a department.

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by a department or division head. Some assignments require responsibility for direct or indirect supervision of lower level professional technical and clerical personnel. Some positions function as internal consultants and require coordination among multiple divisions in a department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plans coordinates and administers a project or program with department or Citywide impact; supervises trains and evaluates the work of professional technical and clerical staff.
• Confers with department heads division managers members of professional staff and other officials concerning the administrative needs and requirements related to the program or project; represents the program in contacts with news media business and civic organizations other City departments and various outside public and private agencies.
• Interprets new policies procedures and regulations and develops new or amended programs or projects as need dictates monitors program objectives to assure compliance with State and administrative regulations and program guidelines.
• Conducts studies and surveys performs research and analysis and prepares recommendations for department management; monitors and evaluates program effectiveness and outcomes; creates and implements program policies and procedures; develops guidelines forms and related documents.
• Reviews grant opportunities; compiles and analyzes information for preparation of grants contracts and agreements; negotiates terms; implements monitors and prepares reports on conduct and performance of grants.
• Identifies program project or system enhancements; selects and coordinates installation of new and revised programs and systems.
• Provides exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of :

Skill in :

Ability to :

EXPERIENCE AND EDUCATION

Experience :

Four years of progressively responsible professional-level administrative experience.

Education :

A Bachelors Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.

Note : It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction.

Substitution :

Additional qualifying experience may substitute for the required education on a year for year basis.

PROOF OF EDUCATION

Should education be used to qualify for this position then proof of education such as but not limited to university / college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and / or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

SPECIAL QUALIFICATIONS

Driver License :

Possession of a valid California Class C Drivers License is required at the time of appointment.

For positions where ability to drive is not an essential function the employee must be able to arrange reliable and timely transportation through private or public transportation for attendance at off-site meetings events and trainings.

THE SELECTION PROCEDURE

Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mail frequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.

1. Application : (Pass / Fail) All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date;

If applicants do not list current and past job-related experience in the duties area of the Work Experience section. Note : Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours / week).

2. Supplemental Questionnaire : (Pass / Fail) In addition to the City of Sacramento employment application all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ;

3. Screening Committee : (Pass / Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications as stated on the job announcement for applications selected by the hiring department.

4. Interview Process : Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire : Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan / fingerprinting. If applicable candidates may also need to pass a pre-employment medical exam controlled substance and / or alcohol test and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS :

For questions concerning this job announcement and the application process :

Required Experience :

IC

Key Skills

Customer Service,Communication skills,Basic Math,Cashiering,Computer Skills,Math,Retail Sales,10 Key Calculator,Copywriting,Cash Handling,Planograms,Stocking

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 89981 - 126613