Audit and Closeout Analyst

Salary : $95,483.65 Annually

Location : Transportation Building (10 Park Plaza, Boston 02116)

Job Type : Full-Time

Job Number : 25-21401

Department : MBTA - Capital Programs - Capital Support

Area : 508-Capital Support

Opening Date : 12 / 02 / 2025

Closing Date : 12 / 16 / 2025 11 : 59 PM Eastern

Licenses / Certifications : None Required

Union Affiliation : L453 Professional

Safety Sensitive : No; this is not a Safety Sensitive position.

On-Call or 24 / 7 : No; this position is not classified as on-call or 24 / 7.

Essential Classification (Emergency Staff) : No; this position is classified as non-essential (during declared States of Emergency).

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's Core Values are built around safety, service, equity, sustainability, and culture. Each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Audit and Closeout Group is a small multi-dimensional group within Contract Services, Capital Programs Support working to assist Project Delivery teams in a variety of administrative capacities, including the timely review and processing of invoices, the review of Standard Operating Procedures, facilitating process improvements within the various administrative workflows, and assisting Project Delivery teams with the closeout of design and construction contracts. This position will report to the Manager of Audit and Closeout.

Duties & Responsibilities

• Serve as a point of contact for invoice and voucher auditing, processing, and administrative responsibilities within the MBTA Financial and Project Management Information Systems, including the Capital Management System (CMS), Financial Management System (PeopleSoft), e-Builder, as well as any future system(s) that may be implemented by the Authority.
• Facilitate the timely audit and effective processing of consultant and contractor invoices.
• Assist in conducting pre-audits, interim, and post-audits of consultant contracts to determine the feasibility of proposed and appropriateness of actual costs.
• Establish applicable overhead rates and study audits of claims made by consulting firms. Communicate with professional services consultants to request Letters of Credit to ensure that consultants comply with MBTA contract provisions.
• Assist management in the development and implementation of auditing methods and review procedures required for the processing and payment of invoices for consultant contracts.
• Work closely with outside CPAs engaged to audit professional services contracts awarded to consultants by the Authority.
• Assist in the review of budgets and audit programs submitted by CPAs for cost analysis. Assist in the review of the Work Papers File submitted by CPAs upon completion of the audit assignments to ensure that proposed costs are in accordance with FTA Circular 4220.1F Cost Analysis Requirement.
• Assist in maintaining the security of all off-site areas and organizing the archiving of invoices.
• Perform various administrative duties in CMS, FMIS, e-Builder and / or any future systems the MBTA may implement, as required.
• Assist in the design, development, and automation of various reports and process guides.
• Assist in the development and annual review of SOPs and Capital Programs Support procedure manuals.
• Assist MBTA Project Offices with design and construction contracts and project closeout.
• Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner.

Minimum Requirements & Qualifications

Preferred Experience and Skills

Substitutions Include

Job Conditions :

Disclaimers and Definitions :

Employment Benefits at the MBTA

Full-Time Employees :

The MBTA offers comprehensive benefits packages to full-time employees. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following :

Internships :

Internship positions are not eligible for most MBTA Benefits. However, paid sick time may be incurred. Each intern also receives a complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail) to use throughout the duration of their internship. Please contact the assigned Recruiter directly or email internships@mbta.com for more information.

Disclaimer :

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract andis not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action / Equal Opportunity Employer

01

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?

02

Do you have at least one (1) years of experience in invoicing and billing.

Required Question