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Executive Assistant

Executive Assistant

JonnyPopsPlymouth, MN, US
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Executive Assistant Who We Are :

  • Growing from a dorm room start-up in 2012, JonnyPops is focused on a continuing mission to introduce new people and markets to our better-for-you frozen treats, while also innovating and introducing delicious new products for everyone to enjoy!
  • At JonnyPops, we believe our talented team are empowered to make an impact at work every day.
  • We look for bright and ambitious individuals who seek out challenges, align with our core values, and get fulfillment from seeing their work transform the world around them.
  • Join our team and help us make A Better Pop, for a Better World.

What You Will Do :

  • The Executive Assistant will provide high-level administrative support to the executives of the company, ensuring smooth and efficient workflow.
  • This role requires exceptional organizational and communication skills, as well as the ability to handle confidential information with discretion.
  • The Executive Assistant will serve as a key point of contact with internal and external stakeholders and must be able to anticipate the needs of the executives and proactively address them.

    • Responsibilities :

  • Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, presentations, and reports for executives.
  • Serve as a gatekeeper for the executives; assessing and prioritizing incoming requests and inquiries, exercising judgement and discretion in handling requests and ensuring calendar is aligned with organization priorities.
  • Prepare, review, and send communication / professional correspondence on behalf of the executives.
  • Coordinate and prepare materials for executive meetings, including agendas and presentations.
  • Take minutes and follow up on action items from meetings.
  • Conduct research and gather information to support executives in making informed decisions.
  • Assist with special projects and initiatives as assigned by executives.
  • Liaise with internal and external stakeholders on behalf of the executives, ensuring a professional and positive experience.
  • Anticipate the needs of the executives and proactively address them, ensuring their efficiency and productivity.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Perform general administrative tasks such as filing, copying, and data entry.
  • Coordinate and organize events, conferences, and retreats.
  • Act as a point of contact for executives' direct reports, providing support and assistance as needed.
  • Continuously improve and streamline administrative processes to increase efficiency and productivity.

    • Qualifications :

  • Excellent communication and interpersonal skills; able to successfully interact with all levels of the organization.
  • Must be well-organized with high attention to detail and accuracy.
  • High level of integrity and ability to maintain confidentiality.
  • An attitude and commitment to JonnyPops’ kindness and community values.  Adaptable, resilient, flexible, fast-paced / sense of urgency and able to manage multiple priorities or deadlines.
  • Maintains a high level of professional standards (honesty, integrity, demeanor).

    • Requirements :

  • Bachelor's degree or equivalent experience in business administration or a related field.
  • At least 5 years of experience as an executive assistant in a startup or high growth company.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Exceptional written and verbal communication skills; efficient typing skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and accuracy.
  • Professional demeanor and ability to maintain confidentiality.
  • Strong problem-solving and decision-making skills.

    • Food Safety Responsibilities    Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders.     Job Type :

  • Full-time Pay : $60,000.00 - $70,000.00 per year Benefits : 401(k) Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Schedule : Day shift Monday to Friday Work Location : In person JonnyPops offers a competitive benefits package which includes the following : Medical / Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO / PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan
  • Hired candidates may be eligible to receive additional compensation in the form on bonuses and / or commissions.
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    Executive Assistant • Plymouth, MN, US