Administrative Assistant to the PBL Director

Description

JOB SUMMARY : The Administrative Assistant performs the duties of an office manager in support of the day-to-day operations of the PBL Pathway.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

• Promotes and preserves the mission of LECOM;
• Prepares PBL curricular schedules and other documentation as designated by the director liaising with other faculty and administrators as directed;
• Communicates promptly and efficiently with students faculty and staff when required to do so;
• Reserves instructional spaces through the LECOM system as required by the director;
• Places PBL materials in the LECOM student CANVAS portal as required by the director;
• Maintains bank of PBL cases as word documents modifying and updating as and when required by the director;
• Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions;
• Maintains an organized and secure PBL student examination question bank;
• Collates learning issues submitted by PBL student groups and monitors their timely submission;
• Prepares PBL student examinations ensuring that the process occurs in a timely and efficient manner;
• Interacts with LDP DSP PCSP and PBL curricular pathways at additional locations as needed;
• Processes examination data and maintains PBL grades as and when required;
• Demonstrates knowledge and understanding of accreditation processes governing body responsibilities and overall operation of the institution;
• Effectively communicates with affiliated organizations consultants vendors all matters of mutual importance;
• Acts as departmental representative with faculty staff students and visitors in a professional friendly manner;
• Assists with maintaining PBL Directors daily schedule;
• Maintains FERPA / confidentiality concerning student information / grades and their security in accordance with applicable law and Institutional Policy and Procedure;
• Maintains professional appearance and pleasant demeanor at all times;
• Assists with disposition of PBL Directors incoming and outgoing correspondence;
• Maintains a filing system for all correspondence and for all pertinent records answers phones takes messages and performs various daily correspondence on an as-needed basis;
• Participates in interviews with candidates for employment in the department;
• Writes / processes Deans Letters reports surveys etc.;
• Assists in the writing / processing of correspondence reports surveys etc.;
• Orders supplies in a timely manner;
• Participates in designated Institutional activities;
• Codes and submits all check requests and orders;
• Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
• Participate in scholarly activity so to enrich and broaden the student learning experience;
• Commit to being a representative of LECOM by being actively involved in the community including but not limited to serving on Boards participating in community fundraisers and overall outreach; and
• Other duties as needed / assigned by the PBL Director and / or his / her designee to maintain efficient and effective daily operations.

EEO / AA / M / F / Vets / Disabled

Minimum Requirements

KNOWLEDGE SKILLS ABILITIES AND PERSONAL CHARACTERISTICS : Must possess required knowledge and be able to explain and demonstrate with or without reasonable accommodations that the essential functions of the job can be performed.

MINIMUM QUALIFICATIONS :

Education and experience equivalent to : a high school diploma or GED equivalent is required. An Associate or Bachelors Degree is preferred. A minimum of two (2) to three (3) years work experience in a business industry or higher education environment is preferred. Educational experience or teaching experience welcome.

Successful candidate must possess efficient and effective verbal and written communication skills multi-task and problem solve prepare reports and be proficient in Microsoft Word Excel and other various internet resources to properly support and promote the mission of LECOM.

Required Experience :

IC

Key Skills

Bidding,Customer Support,Data Structures,Domestic,Fire And Gas

Employment Type : Full-Time

Experience : years

Vacancy : 1