Office Coordinator Administration

Job Summary

The Administration Office Coordinator is responsible for managing and overseeing all aspects of vendor relations contract processing and office administration to ensure smooth operations and efficient use of resources. This role involves maintaining vendor management systems processing invoices coordinating with Legal IT and other departments and handling logistical and facility needs for the Administration Office. The Office Coordinator also plays a key role in providing exceptional customer service and supporting various administrative activities.

Job Specific Duties

• Provides exceptional customer service and assists with scheduling and meeting support.
• Serves as the primary contact for IT Facilities and Construction needs including work order submissions.
• Supervises and coordinates all administrative activities related to office operations.
• Manage reception hospitality and logistics for the Administration interfacing with building management as needed.
• Maintains inventory and oversees the ordering of office and kitchen supplies.
• Develops maintains and reconciles department vendor management systems controlling unbudgeted expenses.
• Tracks monitors and ensures timely fulfillment of vendor needs within financial constraints.
• Verifies and submits invoices in PeopleSoft for payment ensuring accuracy and compliance.
• Manages the vendor contract process including pricing alignment legal compliance and onboarding.
• Collaborates with legal for contract approvals renewals and submission of purchase orders (POs).

Minimum Job Requirements

Knowledge Skills and Abilities

Required Experience :

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full Time

Experience : years

Vacancy : 1