Sourcing Specialist

Sourcing Specialist

The Sourcing Specialist I supports procurement, invoicing, payment processing, and supplier coordination. This role requires strong customer service skills, the ability to thrive in a fast-paced environment, and attention to detail in financial and purchasing operations.

Key Responsibilities

• Invoice & Payment Processing
• Manage end-to-end processing of invoices, including receipt, coding, data entry, scanning, and payment.
• Resolve invoice discrepancies, disputes, and ensure alignment with contract terms.
• Monitor and apply early-pay discount opportunities.
• Procurement & Purchase Order Management
• Create, review, and update Purchase Orders, Blanket Purchase Agreements, and Contract Purchase Agreements.
• Ensure proper coding and alignment of POs to contracts.
• Manage approval workflows and maintain accurate system entries.
• Supplier & Internal Stakeholder Relations
• Serve as a primary point of contact for suppliers and internal customers.
• Address inquiries, provide system status updates, and maintain strong working relationships.
• Resolve payment issues in collaboration with operations and support teams.
• Financial Reporting & Documentation
• Apply strong understanding of account classification for accurate transaction reporting.
• Compile and analyze financial data to support reporting, budgeting, and accrual processes.
• Reconcile purchasing card statements and maintain documentation accuracy.
• Systems Expertise & Process Optimization
• Maintain proficiency in core business systems (e.g., Oracle, Kofax).
• Troubleshoot system errors, ensure data integrity, and support upgrades or process enhancements.
• Collaborate on projects aimed at improving procurement and payment workflows.
• Records & Compliance Management
• Maintain secure storage, filing, and retrieval of procurement and financial records.
• Ensure compliance with corporate record retention and audit standards.
• Support document imaging systems and maintain electronic document accuracy.

Required Skills

Preferred Skills