Payroll Technician

Job Title

Under general supervision, performs a broad range of payroll processing and clerical duties to ensure the accuracy of payroll calculations and processing of the City's payroll; maintains and provides detailed information to employees for specific payroll functions; interprets and applies Federal and State regulations, City policies and procedures; performs related duties, as required.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following :

• Processes regular and supplemental bi-weekly payroll for all employees; performs payroll calculations; gathers and verifies information from departments for proper processing of payroll transactions; creates, verifies, corrects and balances payroll.
• Reconciles bi-weekly payroll against general ledger, and processes payroll vendor payments.
• Processes health insurance invoices for payment and reconciles against employee payroll deductions.
• Assists in preparation of federal and state quarterly payroll taxes.
• Maintains a variety of payroll information, files, and records to ensure compliance with established policies and regulatory requirements.
• Responds to employee verifications from various external agencies for detailed information on pay rates and wages paid.
• Processes, monitors, and calculates required step increases and adjustments for City employees.
• Prepares routine reports and performs a variety of related manual and clerical duties.
• Utilizes Microsoft Excel and other computer software programs competently to assist with payroll tasks.
• Assists the payroll specialist and the supervisor with annual audits.
• Responds to inquiries regarding payroll procedures to provide necessary information within established guidelines.
• Works effectively under deadlines and significant workload.
• Operates a variety of office equipment including computers, scanners, photocopiers, and printers.
• Performs other payroll duties as assigned.

Minimum Qualifications

Education, Training and Experience Guidelines :

High school diploma or GED equivalent supplemented by thirty (30) college semester units in Business Administration or related field AND two years of experience in payroll OR the equivalent combination of education, training, and experience. Equivalency will be considered a minimum of sixty college semester units as substitute for one year of related work experience. Public agency experience preferable.

Knowledge of :

Skill and Ability to :

Physical Demands & Working Environment

Work is performed in an office and in close proximity to other workers. Incumbent shall be exposed to those conditions normally encountered in a business office environment. Some heavy lifting and carrying moderately heavy boxes up to 50 pounds, and / or utilizing a hand dolly, and other physical exertion may be required while working. Incumbent must be able to communicate verbally and in written with clarity. Must have the ability to work long hours and overtime, if necessary, and must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and / or varying shifts.