Accounts Payable Analyst

This position is responsible for the accounts payable / travel administrative function.These duties include but are not limited to payment request analysis, voucher input and processing, account research and resolution, audit of employee reimbursements, direct bill payments.

Responsibilities

The duties include, but are not limited to :

Audit and pay invoices

Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner.Audit shall include account code appropriateness, supporting documentation, and AU / BOR / State / Federal compliance with expense policies.

Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution.Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU / BOR and State policies and procedures related to fund and account.Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).

Resolve outstanding payment issues

Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues.These include but are not limited to solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas.

Ensure customer satisfaction

Responsible decision making to ensure appropriate resolution of customer problems and needs.Coordinate verification of receipts for items and / or capital equipment.Verify that the end user received the item (s) listed on a given invoice and / or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred.Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN.

Audit and pay check requests

Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability.

Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution.Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU / BOR / State / Federal policies and procedures related to fund and account.Communicate any discrepancies with various departments, i.e. vendor, third-party organization (s).

Record retention

Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service.

Audit and pay employee travel

Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU / State / BOR / Federal policies.Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to.

Other duties as assigned

Other duties as assigned to include but not limited to backing up other AP staff as needed and cross training.

Required Qualifications

Educational Requirements

High School diploma or GED from a recognized state or federal accredited organization is required plus 4 years of accounting / financial support experience or an Associate's degree from an accredited college or university with 2 years of related experience or a Bachelor's degree from an accredited college or University.

Preferred Qualifications

Preferred Educational Qualifications

Graduate from an accredited college or technical school with an Associate's Degree in Accounting or related field.

Preferred Experience

Relevant experience with, and understanding of, Peoplesoft Accounts Payable Module or SAP ERP (Enterprise Resource Planning System) ; Familiarity of contract administration;Proficient in all Microsoft Office.

Knowledge, Skills, & Abilities

ABILITIES

Demonstrate the ability to effectively interact with suppliers and staff.

Ability to analyze complex issues and take appropriate corrective actions; Adherence to internal control requirements and section procedures and work rules; demonstrated ability to effectively interact in a team environment.

Shift / Salary / Benefits

Shift : Days / M-F

Pay Band : 7

Salary Minimum : $20.29 / hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period : 11 / 14 / 25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Conditions of Employment

If applicable for the specific position based on the duties : the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires : Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational / credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and / or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.