Executive Assistant

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC

Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders / COO. This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district.

About the Job :

• Optimize the COO’s time handling complex global calendar management / meeting scheduling and understanding shifting priorities; attend some meetings, as needed
• Arrange domestic and international travel arrangements and itineraries
• Prioritize inbox and craft emails on his behalf
• Information gatekeeping : Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team / direct reports
• Arrange special events, dinners
• Expense reporting,
• Some personal work; errands, ad hoc requests
• Ad hoc projects
• Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You :