Office Coordinator - Audio Visual, Event Technology

Office Coordinator

Pinnacle Live is a premium, in-house AV partner. We elevate live event expectations for people and venues who demand better. With an expert balance of big-picture problem-solving and boots-on-the-ground execution, we deliver bespoke AV solutions for in-person, virtual, and hybrid meetings and live events. The most impressive, impactful meeting and events all have the same common denominator : dedicated, determined people working behind-the-scenes to make it happen. We're looking for those people. Pinnacle Live is a Collaborative Crusader. We empower you to tackle tough challenges to deliver unforgettable hospitality and live event experiences. The Office Coordinator provides administrative and clerical support to the audio-visual office. This individual will perform a wide range of administrative and office support activities to facilitate the efficient operation of the venue office. Essential Functions : Assist in the preparation of regularly scheduled reports. Act as point of contact with hotel clients and Pinnacle Live corporate office to resolve accounting inquiries. Prepare customer billing and handle assist with inquiries. General clerical duties, including filing, typing, copying, binding, scanning etc. Prepare and modify documents, including correspondence, reports, drafts, memos, and emails. Open, sort, and distribute incoming correspondence. Maintain office supply inventories. Coordinate maintenance of office equipment. Develop and maintain electronic and hard copy filing systems. Plan meetings, activities, and celebrations. Perform other duties as assigned. Education & Experience : High School diploma or equivalent One (1) year of customer service or clerical experience Required Skills & Knowledge : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and / or ability required. Must have a high level of interpersonal skills to handle sensitive and confidential situations. The position continually requires demonstrated poise, tact, and diplomacy. Must be able to interact and communicate with individuals at all levels of the organization. Must have knowledge of a variety of computer software applications in MSWord, Excel, Access, Outlook, and PowerPoint. Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Benefits : Performance based incentive plans on top of base salary Generous time off with PTO, holidays and sick / personal days 401k with a contribution match Insurances; health, vision, dental and more Pinnacle Live is an Equal Employment Opportunity Employer