Accounting Technician I

Introduction

San Joaquin County is recruiting to fill vacancies for the Accounting Technician I position and to establish an eligible list which may be used to fill future vacancies.

Currently there are vacancies at the Public Works Department - Administration Division and at San Joaquin County General Hospital - General Accounting Division.

• The first certification may be promotional

Pre-Employment Background : Potential new hires into this classification are required to successfully passa pre-employment background investigation as a condition of employment. Finalappointment cannot be made unless the eligible has successfully completed thebackground process

Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

NOTE : All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file Human Resources will send you correspondences via US Mail.

TYPICAL DUTIES

Maintains a set of financial and statistical records by posting transactions to journals and ledgers; adjusts accounts according to established procedures; prepares worksheets and financial summaries.

Gathers compiles and evaluates financial statistical and operational data for reports to County state and federal agencies.

Maintains cost accounting records by computing allocating and posting costs to various accounts.

Projects financial needs based on past or projected expenditures salaries wages and operating costs; inventories and orders stock and supplies based on present and projected needs.

Examines documents records forms and computer print-outs for accuracy completeness and conformance to applicable rules and regulations; reconciles departmental accounting records with those of the County Auditor-Controller.

Furnishes information by searching for and abstracting specialized or technical data; provides explanations of laws regulations policies or procedures; sends materials and form letters or composes routine letters.

Gathers prepares and maintains information for personnel and payroll files records and reports as assigned; reviews time cards time off requests overtime slips and other payroll forms for accuracy completeness and conformance to department and County policies; makes corrections or adjustments as necessary; computes and posts complex time and leave accruals to payroll certifications and accrual records; prepares and posts payroll action documents for a wide variety of actions; reconciles payroll certification records with employee accrual sheets; codes and enters information for cost accounting records.

Types financial or statistical worksheets requisitions forms form letters and miscellaneous reports; operates adding machines calculators microfiche readers computer terminals and cash registers.

May provide lead direction to clerical employees engaged in performing duties related to assigned functions; answers questions regarding procedures rules and regulations assists employees with work.

MINIMUM QUALIFICATIONS

Experience : Two years of journey level office clerical work equivalent to a Senior Office Assistant in San Joaquin County service including one year of responsible technical financial or fiscal statistical record keeping experience.

Substitution : a) One year of business training in an approved vocational training program may be substituted for one year of the above required experience; or b) Completion of 30 semester / 45 quarter credit units at an accredited college or university may substitute for one year of the above required experience.

License : Possession of a valid California drivers license if required by the nature of the assignment.

KNOWLEDGE

Principles and practices of bookkeeping; methods of compiling computing and presenting basic statistical information; basic mathematics; record keeping principles and techniques; filing systems and procedures; methods of locating and verifying information; principles and techniques of effective oral and written communications; basic public relations techniques; modern office procedures practices and equipment including computers and applicable software applications such as spreadsheets databases and electronic data processing systems; office machines; basic spelling punctuation and grammar.

ABILITY

Read understand and apply written regulations and other job related materials; understand and follow detailed instructions; code and sort items into categories; review work for accuracy and procedural conformance; maintain confidentiality of information; operate office equipment including computers and supporting word processing spreadsheet and database applications; adapt to changing technologies and learn the functionality of new equipment and systems; use adding machine and calculator; communicate effectively with others both orally and in writing; work neatly accurately and systematically; prepare financial and statistical reports charts and graphs.

PHYSICAL / MENTAL REQUIREMENTS

Mobility-Frequent operation of a data entry device and sitting for long periods of time; occasional standing for long periods of time walking pushing / pulling bending / squatting driving and climbing stairs; Lifting-Frequently 5 lbs or less; occasionally 5 to 30 lbs.; Visual-Constant use of overall vision and reading / close-up work; frequent need for color perception hand / eye coordination and field of vision; Dexterity-Frequent holding reaching grasping repetitive motion and writing; Hearing / Talking-Frequent hearing of normal speech hearing on the telephone talking in person and on the telephone; Emotional / Physiological Factors-Frequent decision making concentration and working alone; occasional to frequent public contact; Special Requirements-Some assignments may require occasional working weekends nights and / or occasional overtime; Environmental Conditions-Occasional exposure to noise dust and poor ventilation.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Equal Employment Opportunity Division ().

Accommodations for those covered by the Americans with Disabilities Act (ADA) :

San Joaquin County complies with the Americans with Disabilities Act and upon request will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 .

Health Insurance : San Joaquin County provides employees with a choice of three health plans : a Kaiser Plan a Select Plan and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.

Dental Insurance : The County provides employees with a choice of two dental plans : Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employees expense.

Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employees expense.

For more detailed information on the Countys benefits program visit our website at under Human Resources / Employee Benefits.

Life Insurance : The County provides eligible employees with life insurance coverage as follows :

1 but less than 3 years of continuous service : $1000

3 but less than 5 years of continuous service : $3000

5 but less than 10 years of continuous service : $5000

10 years of continuous service or more : $10000

Employee may purchase additional term life insurance at the group rate.

125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).

Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees Retirement Association (SJCERA) at for more information. NOTE : If you are receiving a retirement allowance from another California county covered by the County Employees Retirement Act of 1937 or from any governmental agency covered by the California Public Employees Retirement System (PERS) you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.

Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22500 or 100% of your includible compensation whichever is less. Individuals age 50 or older may contribute to their plan up to $30000. The Roth IRA (after tax) is also now available.

Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.

Holidays : Effective July 1 2017 all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays accrualsuse and cashability of accrued time.

Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.

Bereavement Leave : 3 days of paid leave for the death of qualifying family member 2 additional days of accrued leave for death of employees spouse domestic partner parent or child.

Merit Salary Increase : New employees will receive the starting salary which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range they are eligible for a merit increase to the next step.

Job Sharing : Employees may agree to job-share a position subject to approval by a Department Head and the Director of Human Resources.

Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.

Parking Supplemental Downtown Stockton : The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.

School Activities : Employees may take up to 40 hours per year but not more than eight (8) hours per month to participate in their childrens school activities.

Selection Procedures

Applicants who meet the minimum qualifications will go through the following examination process :

Note : The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam.

The link to the guide is here : Online Exam Guide For Test Takers

PLEASE NOTE :

Microsoft is no longer supporting Internet Explorer . Therefore it is recommended that candidates do not use Internet Explorer to complete online written exams.

Candidates that do not have access to a computer can contact the Human Resources office at for information on accommodations.

Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at prior to the examination date.

Veterans Points : Eligible veterans unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veterans points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans : A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.

Acceptable wartime service dates :

September 16 1940 to December 31 1946

June 27 1950 to January 31 1955

August 5 1964 to May 7 1975

Persian Gulf War August 2 1990 through a date to be set by law or Presidential Proclamation.

Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established.

Certification / Referral : Names from the eligible list will be referred to the hiring department by the following methods.

Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.

Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship (parent child grand parent grand child or sibling) either by blood or marriage may not be appointed promoted transferred into or within the department when;

They are related to the Appointing Authority or

The employment would result in one of them supervising the work of the other.

Department Head may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.

HOW TO APPLY

Apply Online : mail or in person :

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton CA 95202

Office hours :

Monday Friday 8 : 00 am to 5 : 00 pm; excluding holidays.

Phone : Job Line :

For currentemployment opportunitiesplease callour 24-hour job line at .

When a final filing date is indicated applications must be filed with the Human Resources Division before 5 : 00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail which are not received by the final filing date will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) .

San Joaquin County Substance Abuse Policy : San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age ancestry color creed marital status medical condition national origin physical or mental disability political affiliation or belief pregnancy race religion sex or sexual orientation. For more information go to Experience :

IC

Key Skills

Accounting Software,Cash Flow Analysis,Clerical Experience,GAAP,Accounting,10 Key Calculator,Peoplesoft,Filing,Payroll,Financial Report Interpretation,Accounts Payable,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1