Administrative Coordinator (AA 3)

This is a full?time, permanent Administrative Assistant 3 (AA 3) position located on?site at our Tumwater, WA DOH office.

Facilitate administrative functions for our Emergency Care Systems program! Join our team as the Administrative Coordinator (AA 3) , where your high?level administrative support will play a key role in ensuring efficient operation of the office and Emergency Care Systems program by providing critical business and administrative functions including complex duties such as coordinating office activities and assignments, and providing quality assurance oversight for a variety and large quantity of administrative documents. Make a difference while using your organizational and communication skillsapply today to help us support community wellness!

The Department of Healths Office of Community Health Systems (OCHS) helps maintain and strengthen the states health systems. Research and analysis guide improvements and identify emerging issues. Together, we work to make sure everyone in Washington has access to optimal medical care.

This Administrative Coordinator position supports that mission by providing delegated administrative support directly to the Executive Director of the EMS & Trauma Care / Emergency Care Systems section and the program areas within the section.

Key Responsibilities Include

• Coordinates the Executive Director of the Emergency Care Systems Section calendar, schedules meetings and coordinates events for the office leadership and multiple attendees requiring independent judgment and expertise with complex scheduling assignments and availability constraints.
• Develops and maintains a desk manual of roles, responsibilities & procedures for this position.
• Submit requests through department platforms (Ex. Service Central) for office and staff needs.
• Maintains the sections filing system (lateral / high density) and long?term storage as needed. Organizes and maintains the units shared computer drive.
• Facilitates the flow of work between the section, office, executive offices, and various subdivisions of the agency, including technology requests, payments processing, ergonomic requests, and personnel paperwork.
• Communicates effectively and accurately in person, on the phone, over electronic platforms and in writing.
• Prepares and facilitates communications to EMS & Trauma Care Steering Committee members, subcommittees, workgroups, various internal and external partners and interested parties.
• Responds to inquiries and prepares and / or reviews responses prepared for signature by the Director or executive leaders.

Why Join Us?

Ready to make a difference? Apply now and become a part of a mission?driven team dedicated to community health!

Location and Flexibility

Join our onsite team to collaborate directly with colleagues and be part of our dynamic workplace environment. This position requires working onsite and in?person at our Tumwater, WA office.

Required Qualifications

You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and / or applicant profile.

One of the above options, AND the following experience.

Preferred / Desired Qualifications

Benefits and Lifestyle

We prioritize your work?life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about Why DOH by visiting Work@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever?evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Conditions of Employment

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

I am prepared, with or without accommodation, to do the following

APPLICATION DIRECTIONS

To apply, click Apply and complete the application. Attach your resume, and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone youve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Make sure to document your years of experience, skills, and abilities as listed in the qualifications section of this job posting.

Attach only the following

Veterans Preference

Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

Do not include or attach the following these documents will not be reviewed

Equity, Diversity, and Inclusion

We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal?opportunity employer. We prohibit discrimination based on race / ethnicity / color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veterans status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations

If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Kristina Cox at employment@ and reference DOH8742.

Technical Support

Reach out to NEOGOV directly at 1?855?524?5627 for technical support and login issues.

SUBSCRIBE to DOH Job Alerts

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.

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