Administrative Coordinator

Job Description

Job Description

Job Summary : Administrative Coordinator oversee’ s assisting management, employees, and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail. The Administrative Assistant will make reservations, travel arrangements, and generally be a helpful and positive presence in the workplace.

Responsibilities :

Project Related Functions

• Coordinate service calls and necessary follow-ups
• Order Equipment Rentals
• Order materials for Signage
• Freight Quotes, Book Shipments, & Freight Claims
• Process online permits
• Prepare and type Contracts / Proposals / Bids & Change Orders
• Create Purchase Orders
• Prepare weekly vendor invoices
• Create and maintain job folders / e-folders
• Communicate with landlords on approvals
• Communicate with city officials regarding permits
• Process Certificates of Insurance
• Request Completion Photos from Vendors
• Source and manage vendor bids for installation and manufacturing projects
• Keep MONDAY.com up to date

General Office Functions

Essential Functions and Physical Requirements :

Skills :

Qualifications :

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor / manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.