Project Coordinator

jobbotConcord, CA

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A bit about us :

We specialize in transforming learning environments by delivering and installing high-quality furniture and cutting-edge technology in schools across the region. Our mission is to enhance educational spaces through thoughtful design, seamless project execution, and reliable service. As our company grows, we’re looking for a detail-oriented and highly organized Installation Coordinator to join our team.

Why join us?

We offer a great company culture, fun office environment, and comprehensive benefits package that includes :

Bonus potential
Health, dental, and vision insurance
401(k) with company match
Paid time off and holidays
Opportunities for professional growth and advancement

Job Details

Project Coordinator

Position Overview

We’re seeking a highly organized and driven Project Coordinator to manage the execution of client-facing projects from start to finish. In this role, you will coordinate resources, schedules, and cross-functional teams to ensure each project runs smoothly and meets deadlines. This position plays a vital part in aligning internal operations with customer expectations, while maintaining high standards for communication, documentation, and quality.

Key Duties & Responsibilities

Project Execution & Support

Plan, track, and coordinate project activities in alignment with customer timelines and internal workflows

Serve as the primary point of contact for project stakeholders including clients, vendors, and internal departments

Collaborate with operations and logistics teams to ensure that all materials and resources are available and ready for each phase of the project

Identify potential bottlenecks or issues early, implementing solutions to keep projects on track

Monitor ongoing projects to ensure accuracy, consistency, and on-time completion

Team Coordination & Process Oversight

Facilitate internal scheduling based on current project pipeline and labor availability

Assist with team assignments and allocation of resources such as vehicles or tools

Support hiring and onboarding efforts for project support staff and temporary help

Maintain accountability for compliance with company standards and safety protocols

Track and report project team hours and forecast labor needs as necessary

Administrative & Logistics Support

Maintain accurate records for all active projects, including timelines, task lists, documentation, and client correspondence

Ensure that all product or material issues are reported, tracked, and resolved with appropriate parties

Coordinate closely with warehouse and delivery personnel to confirm readiness and delivery timelines

Keep shared project documentation organized and up to date for internal use and reporting

Support inventory movement and ensure site readiness prior to project start dates

Who You Are

Reliable & Organized : You bring structure and consistency to the chaos of project work

Clear Communicator : You’re effective at keeping clients, coworkers, and vendors on the same page

Solution-Oriented : You can pivot quickly and remain proactive in the face of challenges

Detail-Focused : You pride yourself on accuracy and thoroughness in both planning and execution

Team Player : You contribute positively to the team dynamic and help others succeed

Qualifications

3+ years’ experience in project coordination, logistics, or operations (furniture, FF&E, or construction industries a plus)

Strong grasp of project timelines, resource management, and workflow planning

Comfortable using Microsoft Office Suite, scheduling software, and basic project tracking tools

Must have a valid driver’s license and clean driving record

Bilingual in English and Spanish is a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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Project Coordinator • Concord, CA