Office Coordinator

IntePros is seeking a highly skilled and detail-oriented Office Coordinator with advanced administrative and Clinical Support skills to join our healthcare client in Philadelphia, PA. This person will provide comprehensive support in both administrative and clinical management. The ideal candidate will perform a range of tasks that ensure the smooth operation of our office and support for complex patient services.

Responsibilities :

• Perform advanced administrative tasks, including triaging calls, coordinating, and scheduling appointments.
• Assist with complex patient services, such as scheduling appointments, managing checkouts, sending documentation, and contacting appropriate stakeholders.
• Respond to complex inquiries and assist stakeholders according to established procedures.
• Manage and maintain records, including charts, files, and correspondence, following proper procedures.
• Support the maintenance of systems, procedures, and methods for effective record-keeping and reporting.
• Schedule and provide administrative support for meetings, interviews, committees, conferences, and calendar management.
• Prepare presentations, letters, reports, memoranda, and other related materials.
• Oversee office supplies for the department, ensuring availability and proper inventory.
• Assist with the new hire process and employee support, including timekeeping.
• Perform other duties and administrative support projects as required.

Qualifications :

Required Education :

This role is integral to the efficient functioning of the team, providing both advanced administrative support and critical assistance in clinical management.