Records Information Specialist (Specially Funded)

Records Information Specialist (Specially Funded)

Job ID : 322035

Location : Rio Salado Community College

Full / Part Time :

Regular / Temporary : Regular

Hiring Salary Range

$19.17 - $23.99 / hourly, DOE

Grade

109

Work Schedule

The standard work schedule will be Monday - Thursday 8 : 30am - 7 : 00pm.

This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote workschedule for this position will be based upon the needs of the department.

Work Calendar

12 Months

Funding Information

This is a grant funded assignment with a projected end date of 06-30-2026 with renewal based on available funds and the needs of MCCCD.

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

Provides program / site support utilizing MS Office products, Google, and other computer software to enter student registration, enrollment, demographic, attendance, and assessment data into program and state databases to support ADE Grant requirements; conducts audits for program location data including attendance, registrations and assessments; creates student digital files; supports data collection, using Excel / Google Sheets formulas and pivot tables for projects such as Workforce / Integrated Education and Training tracking and analysis; works collaboratively with managers and instructors to troubleshoot and resolve data issues; supports the Student Services Manager and Instructional Services Coordinator Senior with reports and other data research projects.

Essential Functions

35% - Data Audits : Performs audits of attendance, registration, workforce training participation, and assessment of student data for program locations to align with state and federal grant guidelines. Oversees data team timeline for audit completion and accuracy. Researches and makes corrections to student data based on audit results and documents exceptions for review by location managers. Creates and modifies reports and data tracking applications based on the needs of the program or project. Promotes and maintains high data accuracy of student data and files according to program procedures in collaboration with location staff.

30% - Data Entry : Performs entry and audits of data (student demographic and intake / registration information, attendance, workforce training participation, assessment) into reporting databases with a high degree of accuracy. Manages location Learning Management System student enrollment to assure availability of seats and ensure student attendance goals are met. Retrieves learning management system (LMS) data for attendance entry. Communicates and works with location managers to ensure the accuracy of student data. Works with Instructional Services Coordinator Sr to continue developing efficiencies in data processes.

15% - Student data record-keeping : Creates and updates student digital files (SDFs) and attendance workbooks; creates and maintains student digital folders / files and archives as needed; links documents to student digital files; conducts peer audits of registration paperwork; supports Instructional Services Coordinator Sr. with projects, data collection, and surveys; assists with separating students from the program; utilizes computers and software daily.

10% - Support special projects : Creates and updates reports and data projects as needed for locations and the program at the direction of program manager and leadership. Supports data staff and locations with training on state level database and data applications.

10% - Other duties : Provides administrative support to managers and staff; participates in professional learning and training as required and other duties as assigned.

Minimum Qualifications

High school diploma or GED and three years of administrative support experience that includes maintenance of records systems and document management.

There is no substitution or equivalency allowable for the High School Diploma or GED.

OR

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those liste

Desired Qualifications

A. Customer service experience

B. Experience in maintaining records systems and document management

C. Experience working in an educational setting

D. Experience working in a collaborative environment

E. Experience using Google Suite and Microsoft Office, computer-based databases, and spreadsheets.

Special Working Conditions

The primary work location is Rio Salado College - 2323 W. 14th Street, Tempe, AZ 85281. May be required to sit for a prolonged period of time; viewing a computer monitor

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Posting Close Date

Open until filled

First Review November 14, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. Rio Salado College's Title IX / 504 Coordinator is O.Tafari Osayande, o.tafari.osayande@riosalado.edu , 480-517-8196.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322035&PostingSeq=1

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