Records Technician III

Description

The Records Technician III position is in the Ventura County Clerk-Recorder & Registrar of Voters Agency located in Ventura and may require travel throughout Ventura County.

Under general supervision performs records management support duties for the County Clerk-Recorder & Registrar of Voters. Requires compliance with federal state and local laws codes statutes and ordinances. Incumbent may be responsible for coding storage security retrieval receiving fees disposition of official records and assisting with the conducting of elections.

This position performs advanced journey level technical work that is focused on independence of judgement and action; latitude for interpretation in the specialized and complex legal requirements governing public recording and indexing of legal documents; and may serve as a specialist or lead person over lower-level Records Technicians or extra-help staff.

The ideal candidate is a detail oriented professional with strong customer service and excellent organizational time management interpersonal and communication skills; computer literate with strong Microsoft Word Excel PowerPoint and Outlook skills; able to multi-task work effectively with rapidly changing priorities in a timely manner and with a high degree of accuracy; able to perform public speaking; and able to address public inquiries with courtesy tact and diplomacy under occasional stressful public contact consistent with department rules practices and protocols.

The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed term) Intermittent and Extra Help vacancies for this position or similar positions only. There is currently one (1) Regular vacancy within the County Clerk-Recorder & Registrar of Voters in the Elections Division.

EDUCATIONAL INCENTIVE

Some positions may be eligible for an educational incentive. This incentive may be 2.5% 3.5% or 5% for incumbents in eligible positions based on completion of an Associates Bachelors or Masters degree that is not required by the classification.

BILINGUAL INCENTIVE

Some positions may be eligible for a bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. To qualify for this incentive incumbents in eligible positions must take and pass the applicable bilingual fluency examination with a score of seventy percent (70%) or higher.

Records Technician III is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation

TENTATIVE SCHEDULE

OPENING DATE : Wednesday November 19 2025

CLOSING DATE : Monday December 1 2025 at 5 : 00 p.m.

Examples Of Duties

Duties may include but are not limited to the following :

• Performs data entry petition verification and signature verification tasks with accuracy and attention to detail.
• Reviews complex documents for accuracy completeness and compliance with county state and federal election laws; edits corrects and records information as needed.
• Prepares organizes and maintains election document files and recordkeeping systems to ensure proper preservation of official records.
• Supports election training programs to ensure temporary and extra-help staff are properly trained in election laws procedures voting equipment operations and customer service standards.
• Drafts correspondence forms brochures and informational flyers; assists in developing and designing voter education materials and delivering public presentations on voter information and engagement.
• Creates updates and maintains all required forms materials and signage ensuring compliance with applicable election codes regulations and accessibility standards.
• Assists in developing and maintaining comprehensive process and procedure documentation to ensure consistent operations clear guidance and standardized practices.
• Assists in creating procedural guides and reference materials for election units.
• Assists in scheduling coordinating and monitoring extra-help staff assignments.
• Recruits and evaluates potential Ballot Drop Box and Vote Center locations by identifying suitable accessible facilities.
• Assists in resolving complaints and inquiries with tact judgment and discretion.
• Serves as a resource person trainer or backup floater to ensure continuity of election operations.
• Conducts ADA compliance surveys to ensure voting facilities meet accessibility requirements in accordance with federal state and local regulations.
• Participates in election worker interviews and assists with post-election surveys and evaluations.
• Performs related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligibility list.

EDUCATION / EXPERIENCE :

Considerable experience in the examination of official documents / records which has led to the acquisition of the required knowledge skills and abilities. The required knowledge skills and abilities can also be obtained by :

1 year of clerical experience

Successful completion of an accredited records management course may be substituted for six (6) months of specialized experience.

NECESSARY SPECIAL REQUIREMENTS :

DESIRED :

KNOWLEDGE SKILLS and ABILITIES

Thorough knowledgeof : records management principles practices and techniques; document types forms and recordation requirements; standard nomenclature indices and classification systems used for recordation; functions policies and procedures applicable to work assignments; laws rules and regulations governing the recordability and retention of documents / records; and database management systems.

Skill in : the operation and use of computers and related technology including software applications specific to the work performed such as Microsoft Word Excel PowerPoint and Outlook; preparing and presenting comprehensive reports and recommendations in written and oral form to a variety of individuals and groups; and strong organizational skills.

Ability to : understand apply and explain laws regarding the release of information and documents; recognize deviations from accepted formats or codes; maintain confidentiality of restricted information; perform simple mathematical calculations; organize work under pressure and meet deadlines; communicate effectively verbally and in writing; deal effectively with the public; multitask and maintain attention to detail; and exercise good judgement.

Recruitment Process

FINAL FILING DATE : Applications must be received by County of Ventura Human Resources no later than 5 : 00 p.m. on Monday December 1 2025.

To apply on-line please refer to our web site at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

Note to Applicants : Sufficient information under the Education / Work Experience portion of the application and supplemental questionnaire if applicable in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying : All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying : All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION - 100% : An un-proctored on-line and internet-based job-related written examination will be conducted to evaluate participating applicants knowledge of data comparison for accuracy verifying names and numbers filing mathematics and reading comprehension for successful performance on the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for up to a period of one (1) year.

BACKGROUND INVESTIGATION : A thorough pre-employment post offer background investigation which may include inquiry into past employment education criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

For further information about this recruitment please contact Melissa Rodriguez by e-mail at or by telephone at .

Required Experience :

IC

Key Skills

General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 43887 - 61375