Administrative Assistant

Our client is seeking an Administrative Assistant to support vendor registration and compliance efforts. This position plays a key role in managing the vendor portal, ensuring that all vendors meet necessary documentation and payment requirements. The ideal candidate is detail-oriented, proactive, and efficient , with strong administrative and communication skills.

Key Responsibilities

• Send email communications to vendors to recover and process administrative fees
• Provide timely vendor registration and administrative support to ensure efficient operation of the vendor portal
• Conduct research to vet and verify vendors registering in the system
• Review vendor documentation for completeness and accuracy
• Track and update vendor information and status within internal databases and systems
• Coordinate with internal departments to resolve registration issues or discrepancies
• Maintain organized electronic and physical filing systems
• Perform general office tasks such as copying, scanning, and digitizing division records
• Assist with special projects or process improvements related to vendor management as needed

Qualifications

Ideal Candidate Attributes

Position Details