PROGRAM COORDINATOR II

PROGRAM COORDINATOR II-(T227706)

Description

Reporting to the Director of Artplay, this position serves as administrative and logistical support to the department of ArtPlay. High level organizational skills and attention to detail are key aspects for the success of this position as it responsible for coordinating the back end of operations for the department. It also serves as the liaison and point of contact for ArtPlay in communication with external vendors, contractors, artists, as well as internal departments / teams. Uses discretion and judgment with planning and prioritizing work.

Duties & Responsibilities

Serves as the public face of ArtPlay.

Answers phones, greets guests, answers questions.

Obtains information appropriately as requested.

Teaching Artist management.

Initiates contact and communication on hiring process, document collection, invoice processing, and submitting payments.

Liaison to external vendors and program locations.

Initiates contact with schools and off-site locations to ensure contracts are continuously renewed as needed.

Internal liaison in communicating within organization.

Submits all orders, requests, documents, and invoices to Finance team for processing.

Administrative support :

• Provides support to the department of ArtPlay to include program calendar management and ensuring all events / activities are submitted to the organization's master calendar.
• Assists House Management to help setup for meetings, luncheons, or rentals taking place at ArtPlay as needed;
• collects time sheets to submit to timekeeper.
• Maintains supply inventory for ArtPlay
• Reports building issues to Facilities

Manager Registration :

Expense Tracking.

Perform other duties as assigned

Hourly Pay Range : $18.35 - $23.00

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND / OR EXPERIENCE.

Primary Location

University

Job Category

Clerical & Administrative

Organization

061004000 ASC Art Play

Employee Status

RegularShift : Day / 1st ShiftWork Arrangement (final schedule to be determined by the department / hiring manager) : OnsiteEqual Opportunity Statement : UAB is an Equal Employment / Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu / titleix.