Admin Assistant to the Director (Creative Production & Operations) - A151

Pearl Talent Administrative Assistant

Industry : Creative Production / Agency Operations / Media

Work Arrangement : Fully Remote must overlap with 9AM6PM PST

Job Type : Full-time (Independent Contractor)

Work Schedule : Monday to Friday 40 hours per week

Locations : Philippines, LATAM (Mexico, Colombia, Argentina, Brazil), Other remote regions with strong communication skills and creative operations experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we're building for :

Why Work with Us? At Pearl, we're not just another recruiting firmwe connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a creative studio specializing in branded content, commercials, and music video production, collaborating with top artists and brands worldwide. The studio operates with a high-performance culture and a focus on producing meaningful, visually stunning work that moves culture.

They are known for their clarity, creative rigor, and seamless collaborationdelivering best-in-class execution for global clients.

Role Overview

We're seeking a highly organized, proactive Administrative Assistant to support the Managing Director of a creative studio. You will act as a key operational partnerensuring time protection, communication clarity, and momentum across the company's business development, operations, and creative workflows.

This role is ideal for someone detail-oriented, confident, and proactivesomeone who thrives in creative, fast-paced environments and understands how to manage priorities with calm precision.

Your Impact

• You'll serve as an extension of the Managing Director's operating systemmaintaining focus, clarity, and accountability.
• Your organization and foresight will drive efficiency across meetings, communication, and client operations.
• You'll ensure all CRM data, client follow-ups, and reports are accurate, actionable, and delivered on time.
• You'll play a vital role in protecting executive time and elevating the client experience at every touchpoint.

Core Responsibilities

Administrative & Communication Support 35%

Business Development Support 30%

Operations & Internal Coordination 20%

Travel, Events & Client Experience 15%