Clerk, GuidanceStudent Records Office

Open Until Filled

PRIMARY PURPOSE :

To maintain an accurate system for handling student record keeping out-of-district

transfer cases and district attendance maps.

QUALIFICATIONS :

Minimum Education / Certification :

High School Diploma or equivalent

Special Knowledge / Skills :

Must have above average computer skills with proficiency in Excel and Word

Must have math and analytical skills

Ability to deal effectively with public

Must have some planning analytical and inventory control skills

Ability to get along well with co-workers and management as a team

Ability to accurately communicate ideas instructions questions problems

and solutions orally visually in writing or through other mechanism

Must have knowledge of the city and school community

Must be proficient in file maintenance

Work Conditions :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping pushing / pulling and twisting

Motion : Repetitive hand motions including prolonged keyboarding & use of mouse; occasional reaching

Lifting : Occasional lifting and carrying (less than 40 pounds)

Environment : May work with frequent interruptions; Must maintain professional demeanor under stress;

Must have problem solving skills

Regular attendance is an essential function.

Minimum Experience :

Three or more years of secretarial experience preferably in a public

education environment.

MAJOR RESPONSIBILITIES AND DUTIES :

• Maintains student cumulative records.
• Handles high volume telephone inquiries from both the public and school officials concerning student records.
• Provides copies of transcripts to graduates colleges and other schools / businesses.
• Maintains and provides drivers training records and sends report to TEA.
• Maintains school boundary maps and written description of boundary lines.
• Prepares student records for scanning.
• Keeps record information confidential.
• Works with school secretaries and clerks in transferring records within our district.
• Keeps current on legal and ethical aspects of Student Records.
• Compiles and provides student transfer data for the Texas Education Agency and works with the districts Business Office in maintaining district data on out-of-district transfers.
• Purges student records according to retention schedule.
• Works with the Deputy Superintendents office on Public Information Requests.
• Fulfills business affidavits as requested meeting FERPA requirements.
• Follow district safety protocols and emergency procedures.
• Abide by State and Federal laws District policies campus expectations and Texas Educator Code of Ethics.
• Perform such other tasks & assume such other responsibilities as may be assigned.

SUPERVISORY RESPONSIBILITIES : None

Key Skills

Multi-line Phone Systems,Typing,Data Entry,Customer Service,Clerical Experience,Computer Skills,Math,Microsoft Word,QuickBooks,Office Experience,10 Key Calculator,Filing

Employment Type : Full-Time

Experience : years

Vacancy : 1