Office Specialist II

Job Description

The Utah Department of Veterans & Military Affairs (DVMA) is looking for an outgoing person to provide office support at the State Veteran's Cemetery. You will work with funeral homes and veteran's families, so having an understanding and respect for veteran services is a critical part of this position.

The working schedule is Monday through Friday from 9 : 30 a.m. to 4 : 30 p.m.

Principal Duties

As an Office Specialist, you will :

• Answer the cemetery telephone and answer questions from funeral homes and families with questions about military honors.
• Assist walk-in customers, answer questions and direct them to the appropriate areas.
• Review and manually file documents.
• Use a software program to track and account for all burials.
• Assist in entering and tracking all payments and reimbursements for burials.
• Order office and cemetery supplies as needed.
• Assist with setting up Chapel preparations for funerals.
• Monitor cameras to ensure that all burials are assisted in a timely manner.
• Work directly with funeral home directors to schedule burials and keep the calendar updated to ensure no overlap of funerals.
• Order headstones using the BOSS system.
• Work with ground crew to make sure all services are set up for the next day and Honors are ordered.
• Take payments and ensure all payments are delivered to the bank weekly.

Minimum Qualifications

In order to qualify for this position, you must have :

Preferences

Preference will be given to veterans and disabled veterans with an honorable discharge. In order to receive veterans preference, you must attach a copy of your DD-214

Knowledge, Skills, & Abilities

Here are some of the knowledge, skills and abilities that are typically associated with the job, though not all-inclusive :

Supplemental Information

Here is some information of which you should be aware :

Why You Should Join Our Team

The work we do matters. If you want to make a positive difference doing meaningful work, this is the right place for you. At the Utah Department of Veterans and Military Affairs we strive to make Utah the best state in the nation to perform military missions and be recognized as a premier location for Veterans, service members and their families to live and succeed.

Aside from working for a cause-driven, hard working agency that thrives on helping our military, you will receive great health and retirement benefits. Working for the State of Utah provides a positive work-life balance. Clickhere to view a summary of the benefits we offer.

The Agency

The Department of Veterans and Military Affairs (DVMA) has a friendly and welcoming environment that will help make the entry into the position an easy one.

For more information on DVMA, please click here.