Project Coordinator / Executive Assistant

Compensation : $85,- $90, base + 10–15% bonus + long-term deferred comp (GFP program)

Hours : 9 : 00 AM – 5 : 30 PM (flexible as needed)

Overview :

A leading investment firm is seeking a professional and highly organized Executive Assistant to support two partners within one of its prominent funds. This role requires a polished individual with sound judgment, discretion, and the ability to juggle personal and professional tasks in a dynamic, team-oriented environment.

Key Responsibilities :

Provide executive-level administrative support to two partners, including one Managing Partner

Manage calendars, schedule appointments, and coordinate meetings

Book and coordinate domestic and international travel and accommodations

Submit and track expenses and reimbursements

Manage CRM entries and maintain up-to-date contact and communication records

Handle personal registrations, order meals, and assist with ad hoc personal errands as needed

Draft and send professional correspondence and emails

Support internal projects and collaborate with members of the fund team

Contribute to firm-wide administrative needs as a flexible team player

Qualifications :

5+ years of experience in an executive assistant or administrative support role, preferably in financial services or professional services

High level of discretion and professionalism

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Experience working with or supporting CRM systems a plus

Strong organizational skills and attention to detail

Proactive, reliable, and adaptable to changing priorities

Ability to work independently while contributing to a collaborative team

Additional Details :

The role offers hybrid flexibility (1 remote day per week)