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Executive Assistant

Executive Assistant

American Dental CompaniesPhoenix, AZ, USA
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Join Our Team as an Executive Assistant at American Dental Companies!

Position Overview :

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. The ideal candidate will have strong administrative skills, excellent communication abilities, and proven experience with QuickBooks to assist with light bookkeeping and financial tracking. This is a dynamic role that requires multitasking, discretion, and a high level of professionalism.

This role offers a unique and exciting opportunity to gain a front-row seat into the inner workings of a growing company. You will work daily with business leaders who are the best in their field.

Key Responsibilities :

Executive Support

  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle confidential information with integrity and discretion.
  • Act as a liaison between executives and internal / external stakeholders.
  • Assist with meeting preparation, note-taking, and follow-up tasks.

Bookkeeping & Financial Support

  • Manage expense reports and reimbursements.
  • Perform data entry and reconciliation in QuickBooks.
  • Coordinate with external accountants or finance teams as needed.

    • Office & Project Management

  • Maintain organized digital and physical filing systems.
  • Order office supplies and manage vendor relationships.
  • Support special projects and company events.
  • Help streamline administrative processes and improve efficiency

    • Qualifications :

  • Four-year college degree.
  • 3+ years of experience as an Executive Assistant or in a similar administrative role.
  • Experience with QuickBooks (Online or Desktop).
  • Strong knowledge of Microsoft Office Suite and / or Google Workspace.
  • Excellent written and verbal communication skills.
  • High attention to detail and ability to multitask in a fast-paced environment.
  • Discretion and professionalism in handling sensitive information.

    • If you excel in fast-paced settings and love being the driving force behind smooth daily operations, we'd love to meet you!

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    Executive Assistant • Phoenix, AZ, USA