Accounts Payable Specialist

Job Description :

Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we’re seeking a seasoned Regional Accounts Payable Specialist to support our growing team.

Our Regional Accounts Payable Specialist will be responsible for managing the accounts payable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5+ years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.

Responsibilities :

• Oversee day-to-day accounts payable functions for both facilities in Nassau and Suffolk Counties
• Review, code, and enter high volumes of invoices accurately and efficiently
• Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
• Reconcile vendor statements, research and resolve account discrepancies
• Maintain organized digital and physical vendor records across both sites
• Provide professional, prompt communication with vendors and internal departments
• Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
• Assist with month-end closing, accruals, and audit preparation
• Provide professional, prompt communication with vendors and internal departments
• Collaborate closely with finance, purchasing, and administrative teams

Requirements / Qualifications :

Minimum 5 years of accounts payable experience, preferably in healthcare or long-term care

Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)

Strong customer service orientation with the ability to communicate clearly and professionally

Ability to thrive in a fast-paced environment and manage multiple priorities effectively

Strong problem-solving and time-management skills, as well as High level of accuracy and attention to detail

Reliable transportation for travel between facilities

Professional demeanor and ability to handle confidential information

Familiarity with group purchasing organizations (GPOs) and healthcare vendors

Understanding of Medicaid / Medicare compliance and reimbursement processes

Experience

Minimum of 5 years working in Accounts Payable

Benefits / Perks :

Medical

Dental

Vision

Retirement Savings

Location :

Port Jefferson Station, NY