Office Clerk- Security

Caddo Parish School Job Description

Job Title : Office Clerk

Job Code : 133

Grade : C

DOT Code :

Prepared By : Shannon B. Henderson

Prepared Date : July 3, 2024

Approved By : Emily L. Stanford

Approved Date : July 3, 2024

SUMMARY

Assist in planning, organizing, scheduling, compile data and operate a computer in performance of routine clerical duties to maintain records and reports by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists Director's secretary with clerical and / or office duties.
• Type reports, business correspondence, application forms, shipping tickets, and other material.
• File records and reports, post information to records, sort and distribute mail, answer telephone, and perform similar duties.
• Make copies of completed work.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Prepares reports on equipment, order supplies and materials and assist in conducting Center inventory.
• Keeps daily attendance, generate necessary reports, letters and complete payroll.
• Ability to work tactfully and harmoniously with staff and students.
• Ability and initiative to plan, organize and carry out assignments with minimum supervision.
• Ability to maintain regular attendance.
• Neat, well groomed, appropriately dressed appearance.
• Performs other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

High School Diploma or GED required. College credits preferred. Capability equivalent to that normally achieved through at least six years of clerical experience. Proficient in word processing, PowerPoint design and other technology related skills that enhance education.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals and core subject resources. Ability to write routine reports and correspondences. Ability to speak effectively with employees and others that utilize the Center.

REASONING ABILITY

Ability to analyze and execute instructions furnished in written, oral or diagram form. Ability to manage problems involving several concrete variables in standardized situations.

SKILLS RELATED

Ability to type a minimum of 40-50 correct words per minute, operate audio / visual equipment, computer, IPAD, Smartboard and center equipment. Must possess skills in writing, proofing and editing.

PERSONAL CHARACTERISTICS

Ability to work tactfully, professionally and harmoniously with schools, staff, agencies, parents and the public. Physical stamina and emotional stability to work effectively under pressure and to keep all aspects of the job in perspective.

Ability to keep in confidence records, reports, and job-related conversations.

Ability and initiative to plan, organize and execute assignments with minimum supervision.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, and use fingers, handle or feel objects or controls. Additionally, the employee is required to stand, walk, talk and hear.

WORK ENVIRONMENT

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PROFESSIONAL CONDUCT

Employee acknowledges that he / she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to : neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities or any other conduct which is seriously prejudicial to the school system.

CHAIN OF SUPERVISION

Director of Security

TERMS OF EMPLOYMENT

194 DAYS

Employee Name : SSN : ________-____________-_________

(Type or Print)

Employee Signature Date