Development Associate

The Development Associate role offers an exciting opportunity for emerging fundraising professionals to gain hands-on experience in gift processing, donor stewardship, and more. Ideal for candidates who enjoy detail-oriented work and meaningful relationship-building, this opportunity provides a comprehensive foundation in nonprofit development while contributing directly to impactful fundraising initiatives.

ABOUT PAFA

Founded in 1805, the Pennsylvania Academy of the Fine Arts (PAFA) is America's first school and museum of fine arts. Located in the center city of Philadelphia, PAFA is intimate in scale with a strong sense of community. PAFA offers several non-degree and certificates in studio art and art appreciation programs. PAFA's museum has an outstanding collection of American art, and the museum actively collects and exhibits contemporary art, including work in new media. Additionally, PAFA is home to the Brodsky Center, a print and papermaking center focused on the creation of innovative editions by contemporary artists.

PAFA is an Equal Opportunity Employer committed to an environment that welcomes and encourages recruiting and retaining qualified candidates from diverse groups. PAFA provides equal opportunity to applicants without regard to race, color, religion, gender identity / expression, sexual orientation, national or ethnic origin, age, disability, or status as a veteran.

POSITION : Development Associate

The Development Associate reports to the Chief Development Officer and supports the activities of the development department. Essential duties and responsibilities of the position include membership and development gift entry, fulfillment and reporting; assistance with fundraising appeals as well as cultivation and stewardship activities; preparation for major gift and corporate outreach including meeting coordination, as well as assistance with materials, presentations and proposals. This position also provides departmental support including committee meeting preparation and minutes, purchase order requests and budget tracking, and other administrative tasks as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Act as the main contact for development and member inquiries, responsible for member services fulfillment
• Process all gifts and maintain accurate constituent records
• Prepare gift acknowledgments, membership cards, renewal notices, pledge reminders, and other correspondence in a timely manner
• Write and regularly update gift acknowledgment letters
• In coordination with the Manager of Development Operations and Database Administrator, generate and prepare fundraising reports, including mailing lists
• Assist with cultivation and stewardship events and activities, including event registration
• Provide general administrative support to the Chief Development Officer, including scheduling, communications, and meeting support
• Prepare meeting minutes and materials for Development Committee
• Assist with prospect research and other projects as assigned
• In partnership with the Digital Communications and Website Manager, update the Development pages on PAFA website, including registration pages for events
• Serve as a department liaison with the Finance Department, including tracking expense and revenue budgets as well as pledges receivable, and submitting departmental purchase orders
• Assist with solicitation activities, such as fall gala auction organization, Women's Committee dues organization, and other basic appeals.
• Attend PAFA special events and other duties as assigned

QUALIFICATIONS

APPLICATION REQUIREMENTS

The Pennsylvania Academy of the Fine Arts accepts digital applications only. A complete application should include the following :

When submitting your application online, please save your documents as Microsoft Word (.doc, .docx) or PDF (.pdf) files. To help us process your applications as efficiently as possible, please save your files with the following filename format :