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Office Administrator

Office Administrator

IPG PhotonicsHuntsville, AL, US
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Office Manager & Manufacturing Support Specialist

IPG Photonics is the world's leading developer and manufacturer of high-performance fiber lasers and amplifiers for diverse applications in numerous markets. IPG's diverse lines of low, medium and high-power lasers and amplifiers are used in materials processing, defense, medical, biotechnology, scientific and advanced applications. Founded in 1990, IPG pioneered the development and commercialization of optical fiber-based lasers, a critical technology in the high-energy laser (HEL) system program.

We are seeking a versatile and detail-oriented Office Manager & Manufacturing Support Specialist to serve as the utility person for our Huntsville site. This multi-faceted role combines office management, procurement planning, quality control, and administrative coordination to ensure smooth daily operations across our facility. The ideal candidate will be a proactive problem-solver who can effectively manage multiple responsibilities while supporting both administrative and manufacturing functions.

Key Responsibilities

  • Oversee day-to-day facility operations and resolve miscellaneous facility issues
  • Maintain office systems, supplies, and equipment
  • Coordinate facility maintenance and vendor relationships
  • Ensure workplace safety and compliance standards are met
  • Manage office communications and correspondence
  • Conduct regular reviews of inventory levels and maintain optimal stock levels
  • Generate and process purchase orders and purchase requisitions
  • Monitor supplier performance and delivery schedules
  • Coordinate with vendors and suppliers for procurement activities
  • Maintain accurate inventory records in ERP / MRP systems
  • Analyze purchasing trends and recommend cost-saving opportunities
  • Perform incoming inspection of materials and components
  • Document inspection results and maintain quality records
  • Coordinate with suppliers on quality issues and corrective actions
  • Ensure all incoming materials meet specifications and standards
  • Schedule and coordinate meetings for various departments
  • Prepare meeting materials and maintain meeting minutes
  • Coordinate cross-functional activities between departments
  • Support special projects and initiatives as needed
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Office Administrator • Huntsville, AL, US