Administrative Assistant

Administrative Assistant

Company : NorthEast Provider Solutions Inc.

City / State : Valhalla, NY

Category : Clerical / Administrative Support

Department : Urology - Bradhurst

Union : No

Position : Full Time

Hours : 8a-430p

Shift : Day

Req # : 45198

Posted Date : Oct 22, 2025

Hiring Range : $24.07-$30.26

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External Applicant link () Internal Applicant link

Job Details : Job Summary :

An Administrative Assistant works to ensure that the daily operations of the hospital academic department in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions for one or more departments or managers.

Responsibilities :

Acts on behalf of and conserves an executive’s time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

Promptly and efficiently manages incoming phone calls by screening and / or directing incoming calls to the appropriate party.

Receives, greets, and directs guests, in person or via telephone.

Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and / or with external parties.

Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.

Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.

Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.

Processes expense reports and supporting documentation.

Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

Maintains a professional appearance and a clean, safe environment.

Respects patients by recognizing their rights; maintaining confidentiality.

Utilizes technology, including specialized software as applicable, to maximize productivity.

Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.

Develops and maintains electronic files as necessary.

Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.

Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Other duties as assigned.

Qualifications / Requirements :

Experience :

Previous administrative, clerical, or secretarial experience, required.

Education :

High school diploma or equivalent, required. Associates Degree , preferred.

Licenses / Certifications :

Other :

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

About Us :

NorthEast Provider Solutions Inc.

Benefits :

We offer a comprehensive compensation and benefits package that includes :

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

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External Applicant link () Internal Applicant link

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