Site Administrator

Contract length : 12–18 months

Work Schedule / Time Zone : Monday–Friday, 6 : 30 AM–5 : 00 PM CST

Job Description

The Site Administrator is responsible for managing the administrative and operational functions of an active construction site office, ensuring smooth workflow and providing comprehensive support to the Site Construction Management Team. This role oversees office operations, communication, and document control—including construction and QA / QC documentation, correspondence, RFI and Change Order logs—and assists with site procurement and material management. The Site Administrator acts as the liaison between the field site and the home office, enabling efficient and organized project execution.

Essential Duties and Responsibilities

• Actively supports safety culture, including the “Life Saving Rules” and “Stop Work Authority.”
• Coordinates and leads document control activities to ensure timely delivery of revised drawings to / from contractors across multiple projects.
• Partners with the project management team to ensure consistent use of document control practices and procedures across all project document controllers.
• Ensures project schedules are met regarding document processing timelines.
• Understands internal and external metadata requirements and recommends process improvements.
• Assists in arranging staff housing and coordinating leadership team site visits.
• Supports site orientation and safety audits as directed by the HSES Lead.
• Leads site setup and demobilization for the construction phase of the project.
• Manages the progress of project handover requirements, ensuring both hard copy and electronic documentation are completed at project closeout.
• Establishes and maintains a project archiving strategy for hard-copy documents.
• Tracks distribution of project-related materials.
• Supports global multi-office execution by maintaining interfaces between construction management personnel and project teams in various office locations.
• Records, issues, and files meeting minutes to capture discussions and action items.
• Creates purchase requisitions and change orders for processing; reviews and manages invoices for accuracy and approval.

Education and Experience

Knowledge, Skills, and Abilities