Administrative Assistant to the Dean of Faculty & Academics

Job Summary

Under the supervision of the Dean of Faculty & Academics or designee, the Administrative Assistant is responsible for performing responsibilities and support activities related to the office functions of the Dean.

Please Note : Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.

Compensation & Benefits :

This position offers a competitive starting salary of $38,000 – $42,000 , along with a comprehensive benefits package , which includes :

• Health, dental, and vision insurance
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional development

Join a collaborative, mission-driven college community dedicated to student success and academic excellence. Supervisory Role Oral and written instructions are received from the Dean of Faculty & Academics or designee. The Administrative Assistant may supervise support staff and student workers.

Duties & Responsibilities 1. Handle routine office functions, including the appointment and admission of visitors, telephone coverage, ordering supplies, and referring inquiries to the appropriate areas.

2. Assist with the data processing, record maintenance, and related activities associated with the Banner system.

3. Complete moderately complex and routine word-processing and transcription duties.

4. Independently compose memoranda, correspondence, and other required communications.

5. Address students’ inquiries and provide assistance with problems.

6. Prepare, process, and file personnel action request forms, purchase orders, supply requisitions, pay forms, and related documents.

7. Assist with operational and administrative details inclusive of workshops and special activities implementation.

8. Maintain and update an effective record retrieval system.

9. Respond to correspondence from other institutions requesting information on former Essex County College students.

10. Prepare official reports and program-related information to be sent to the commission on Higher Education.

11. Provide assistance with workshops and special activities.

12. Arrange and coordinate required services from other college areas including, but not limited to, Printshop, MPT, mail / shipping and receiving, etc.

13. Maintain strict confidentiality and security of staff and student records.

14. Prepare routine, special, and ancillary reports as required.

15. Perform other related duties as required.

Physical Requirements The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall :

time.

along with the ability to focus vision.

vocabulary.

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

2. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.

3. Demonstrated knowledge of the English language.

4. Demonstrated ability to work under pressure, prioritize assignments, and to exercise good judgment at all times.

5. Excellent interpersonal skills.

6. Ability to communicate effectively, orally and in writing.

7. Ability to work in a multi-cultural environment.

Education Requirements Associate’s Degree Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.) Preferred Qualifications Experience (number of years), Knowledge and / or Abilities 1. Bachelor’s degree.

2. Ability to deal with the public and institutional staff.

3. One or more years of experience in secretarial, clerical, or office management.

Education Requirements Bachelor’s Degree Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)