Dean's Office Administrator

Dean's Office Administrator

Situated in the Law School's Dean's Office, the Dean's Office Administrator provides a broad range of high-level, confidential administrative, financial, and project-related support to the leadership of the Law School, specifically the Dean and Deputy Dean. The Dean's Office Administrator may also provide administrative support to Human Resources, Events, the Associate Dean for Administration, and the Chief of Staff.

Responsibilities include :

• Providing administrative support to the Dean in the absence of the Executive and Administrative Assistant to the Dean.
• Managing all graduate and undergraduate student employment for the Law School, ensuring labor law and GSU compliance.
• Assisting the Events department with event planning, event preparation, and event execution for student, faculty, and staff events.
• Researching topics, facilitating communication, and managing projects for Law School Deans and leadership.
• Preparing summary reports, complex spreadsheets, materials, and information for meetings.
• Processing expenses, reimbursements, event, and travel arrangements for the Deans.
• Proofreads and copyedits written materials prior to publication or distribution.
• Creates and implements office process improvements.
• Assists Deans with administrative matters related to teaching, scholarship, curriculum planning, and faculty recruitment and onboarding.
• Prepares special reports and summaries, assists in managing the daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
• Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
• Performs other related work as needed.

Minimum qualifications include vocational training, apprenticeships, or the equivalent experience in a related field (not typically required to have a four-year degree). Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred qualifications include a Bachelor's degree, experience working in higher education settings, and the ability to maintain highly sensitive and confidential matters with discretion. Preferred competencies include independently handling routine administrative and operational tasks, mastery of Microsoft Office Suite of products, excellent written and verbal communication skills, excellent interpersonal skills to interact with a diverse population, strong administrative and organizational skills, problem-solving skills, and knowledge of desktop publishing and web-related software.