Human Resources Specialist

Description

Summary / Purpose :

Reporting to the Senior Director of Human Resources, this role oversees daily operations related to hiring, retention, and employee separations, ensuring compliance with University policies and federal, state, and local regulations, including EEO.

Essential Job Functions / Primary Responsibilities :

• Develop and execute recruitment strategies to attract a diverse pool of candidates.
• Source, screen, and schedule interviews for candidates to assess their qualifications and cultural fit.
• Manage the entire recruitment process for all new hires, promotions, and transfers, from job posting to offer negotiations and onboarding including, but not limited to :
• Constructing and sending appointment letters
• Background checks
• Sending correspondence as needed to pre-hires to ensure positive employment process
• Ensuring HRIS system (Paycom) is accurate with payroll and HR data as required as well as uploading documents such as transcripts into the system
• Emailing hiring managers instructions for onboarding
• I-9 Verification; greeting new hires
• Process all Tuition Remission forms each semester and work with Financial Aid to ensure accounts are updated.
• Responsible for creating and distributing the HR monthly newsletter.
• Works closely with the Senior Director to improve work relationships, build morale, and increase employee productivity and retention throughout the organization.
• Works with Senior Director and HR Manager to develop, streamline, update and distribute hiring guidelines to faculty and staff.
• Partners with other members of the HR team to ensure that internal processes are efficient; communicates effectively on all issues and priorities to ensure an optimal work environment.
• Conducts exit interviews for employees leaving the University. Reviews results with Senior Director to develop strategies to improve employee retention.
• Maintains unemployment database with Department of Labor.
• Provides backup support during the Student Employment Director’s absence or during peak periods assisting with the student data entry process, onboarding and clearance process.
• Serves as backup for adjuncts as well as payroll and benefits support during HR Manager’s absence or during peak periods.
• Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management, and employment law.
• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions :

Knowledge, Ability and Skill :

Qualifications

Minimum Required Qualifications :

Education, Training and Experience :

Physical and Mental Requirements :

Work Environment

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

Outdoor Weather Conditions

Work with fumes or airborne particles

Work near moving mechanical parts

Risk of electrical shock

Vibration

Physical Activity

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

Standing

Walking

Sitting

Talking & Hearing

Using hands / fingers to handle / feel

Climbing or balancing

Bending, pulling, pushing

Driving

Lifting Requirements

None

Under 1 / 3

1 / 3 to 2 / 3

Over 2 / 3

Up to 10 pounds

Up to 25 pounds

Up to 50 pounds

Up to 75 pounds

Up to 100 pounds

Over 100 pounds

Vision requirements (Especially relevant if driving is required by the job)

X_ Close vision ( clear vision at 20 inches or less)

Distance vision ( clear vision at 20 feet or more)

Color vision ( ability to identify and distinguish colors)

Peripheral vision ( ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

Depth perception ( three-dimensional vision, ability to judge distances and

spatial relationships)

No special vision requirements

Full-Time Employee Benefits :

This job description does not constitute an employment agreement between The University of Bridgeport and employee. It is used as a guide for personnel actions and is subject to change by the University as the needs of the University and requirements of the job change.)

The University of Bridgeport provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The University of Bridgeport complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.