Senior Staff Accountant

Description

Summary / Objective

The Senior Staff Accountant is responsible for managing and reconciling financial accounts, ensuring accurate and timely financial reporting, and maintaining records to track the company’s assets, liabilities, profits and losses, and tax obligations, along with other day-to-day accounting tasks.

Essential Functions

• Daily On-Site Attendance.
• Supports all day-to-day accounting functions.
• Reviews trial balance.
• Reviews the Job Costing analysis prepared by the Staff Accountant and compares it with the General Ledger.
• Oversees the use of company credit cards, ensuring that all charges are appropriately documented and reconciled.
• Reviews and approves credit card statements, verifies receipts, and ensures expenses are in line with company policies.
• Works with the Accounting department to resolve any discrepancies or issues related to credit card transactions.
• Reviews and approves monthly commission payment file prepared by the Staff Accountant.
• Reviews daily customer deposits prepared by the AR Specialist to ensure that customer accounts are accurately updated.
• Manages the Company’s cash flow by monitoring and reviewing bank balances, cash positions, and daily transactions.
• Prepares Reconciliation and Account Schedules.
• Assists the Controller with the timely and accurate preparation of monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.
• Ensures that the General Ledger is updated, balanced, and is compliant with regulatory requirements and internal standards (e.g. GAAP).
• Assists Controller in providing information for the annual external audit.
• Manages the preparation and distribution of 1099 forms for independent contractors and vendors in accordance with IRS guidelines.
• Reviews payments made throughout the year to ensure proper classification and reporting.
• Adheres to all accounting guidelines and standards, including GAAP.
• Reviews and sends AR Aging reports and cost sheets to upper management, including the Controller and Chief Financial Officer.
• Acts as a back-up for the Accounts Payable Specialist.
• Is present for and participates in weekly Cost meetings.
• Completes all assigned month-end duties.

Competencies

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Environment / Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.

Position Type and Expected Hours of Work

This is a full-time position with working hours from 8 : 00 AM to 5 : 00 PM, Monday through Friday. However, depending on workload there may be occasional longer days and occasional weekends as needed. Employee is expected to work the necessary hours to complete all tasks on time and to a satisfactory standard.