Executive Assistant-Office Coordinator

4 days ago Be among the first 25 applicants

• Experienced in providing direct executive-level support and familiar with the many facets of business operations
• Naturally curious, analytical, and organized
• Crave a hands-on, fast-paced environment where you will frequently collaborate with other team members and tackle unfamiliar territory with gusto
• Tactful in your approach to collaboration, prompting people to want to work with you
• Enjoy juggling a variety of projects simultaneously, so attention to detail, and the ability to shift gears quickly are part of your nature
• Excited to join a small, powerful, culturally diverse team with an entrepreneurial spirit

YES? Keep reading!

We are Tessellati, LLC, a boutique, full-service marketing agency located just north of Boston, in historic and vibrant Salem, MA. Our nimble and growing agency has a large footprint, managing virtual teams and campaigns on 6 continents. Much of our work serves mission-driven clients in academia and healthcare, along with others in technology and finance. Our team uses technology strategically and stays on top of emerging media options to collaborate internally and disseminate content for our own growth and that of our clients. In planning campaigns, we rely heavily on the analytic capabilities digital marketing offers. Curiosity, collaboration, and diversity of thought are critical to our firms success. Professional development and growth opportunities abound here.

Tessellatis invigorating office environment is home to a range of marketing professionals with a clear focus and intense intellectual curiosity. This team enjoys figuring things out, thinking big, and sweating the details. Serving the client is paramount. We approach marketing at a strategic level before putting any messaging into play and our work in the marketing communications field goes into areas far more diverse than simply advertising and lead generation.

Our entrepreneurial and collaborative energy creates a space where excellent client service is an enjoyable endeavor. Office culture is the bottom line; our internal interactions drive success.

IDEAL CANDIDATE ATTRIBUTES

Tessellati is seeking an Executive Assistant / Office Coordinator to serve as a key member of our team reporting to the company president. We want you to join us if you have :

Attitude and Style

Experience

JOB SUMMARY

As our Executive Assistant / Office Coordinator, you will play a critical role in supporting and enabling the company president and ensuring the smooth operation of the agency as a whole.

You will be responsible for efficiently managing calendars including scheduling meetings, arranging travel, and anticipating any conflicts that derail optimal use of the teams time and attention. You will coordinate and prepare for internal and external meetings, and act as a liaison between employees, vendors, stakeholders, and the president. You will maintain the office physically and culturally, and seek out opportunities to improve all aspects of the business and the office. You will take on diverse projects and resolve issues as they arise.

QUALIFICATIONS

We recognize and appreciate that there are many ways to obtain the knowledge and skills necessary to excel in this position and we welcome applicants with non-traditional backgrounds. We will be interested in your candidacy if :

PHYSICAL REQUIREMENTS

You are able to :

WORK ARRANGEMENT AND BENEFITS

This on-site position (with hybrid flexibility) is located 2 blocks from the Salem, MA train and bus station. The annualized hourly, full-time salary range for this position is $58,000-$72,000. The agency offers a range of benefits uncommon for a company of its size including, but not limited to, company contribution to health insurance and dental insurance, 401k with company contributions, fitness club discount, cell phone stipend, parking (or transportation stipend), flexible work schedules, and professional development reimbursement.

For more information on our company visit our website at and our Academic Brand site .

HOW TO APPLY

If youre still reading, we know you like a challenge and consider options carefully. We like that about you and look forward to receiving your inquiry.

Please send your resume accompanied by a cover letter sharing how and why this position fits into your career plans. This is important to us. We do not need your resume summarized in your cover letter. Cover letters that help us understand why you are seeking this position at this point in your career will be best.

Applications will be reviewed on a rolling basis until a candidate is selected. Preference will be given to candidates who apply prior to September 30, 2025. Only applications that include a cover letter will be reviewed.

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