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Executive & Office Operations Assistant

Executive & Office Operations Assistant

Mariloff Diamonds International, Inc.Dallas, TX, US
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Job Description

Executive & Office Operations Assistant

Dallas, TX | In-Person | Full-Time (W-2)

Monday–Friday (No Weekends)

Start Date : ASAP

Compensation Based on Experience + Benefits

Mariloff Diamonds & Fine Jewelry has been a trusted name in Dallas, Texas for over 40 years. We're a family-owned business looking for a highly organized, detail-oriented Executive & Office Operations Assistant to support our office operations, ownership team, and client-facing staff.

  • This is a full-time, IN-PERSON position based in our Dallas showroom. Please DO NOT APPLY if you are not available to work onsite.

About the Role

This role is ideal for someone with a blend of administrative, bookkeeping, inventory control, and customer service experience. You'll be an essential member of our close-knit team—handling daily operations, coordinating communications, and ensuring the smooth running of the showroom and back office.

Key Responsibilities

  • Perform light bookkeeping and manage bill payments using QuickBooks
  • Organize and maintain vendor files, invoices, and the physical file room
  • Order and restock office and kitchen supplies
  • Maintain and troubleshoot copy machine, printers, and other office tech
  • Prepare internal memos, assist with tax return processing
  • Schedule meetings, prepare internal communications, and assist with filing tax returns
  • Support the owners with occasional personal assistant tasks
  • Coordinate product shipping and insurance logistics for customer orders
  • Research, track, and pay applicable sales taxes online
  • Greet customers and support in-store appointments as needed
  • Help cover the front desk and phones in a professional, polished manner

    • What We're Looking for

  • 3+ years of office experience (family office or small business a plus, but we're open to strong candidates with less experience)
  • Proven experience with QuickBooks, Excel, and MS Word
  • Strong organizational skills and exceptional attention to detail
  • Proactive problem-solver who takes initiative and catches errors
  • Discreet, loyal, and professional under pressure
  • Flexible schedule and willingness to pitch in wherever needed

    • What We Offer

  • Compensation based on experience
  • Benefits package + PTO and paid holidays
  • Monday - Friday schedule (9 : 30 AM - 6 : 30PM)
  • Weekends off

    • Why Join Mariloff?

    You’ll be part of a trusted, tight-knit team that values professionalism, collaboration, and attention to detail. We’d love to hear from you if you take ownership, care about getting things right, and thrive in a fast-paced but friendly retail office environment. This is a great opportunity to make a real impact alongside a dedicated group of people who love what they do.

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    Executive Assistant • Dallas, TX, US