Operations Coordinator

Operations Coordinator

Location : Oxnard, CA

Employment Type : Full-Time

Schedule : Monday – Friday, 7 : 00 AM – 3 : 30 PM

Salary : $80,000 + Annual Bonus

A fast-growing, family-run Third-Party Logistics company in the Oxnard area is looking for a highly organized and detail-oriented Operations Coordinator to be a vital part of our team. We're dedicated to providing personalized, reliable fulfillment, treating every client like family. We pride ourselves on being fast, flexible, and relentlessly committed to getting the job done right. This is an incredible chance to join a team where you get real answers from real people, not a call center.

This role is ideal for a process-driven professional with experience in both logistics / warehouse operations and administrative coordination. You will be essential in supporting our logistics, billing, and client relations functions to ensure smooth, documented, and properly invoiced operations.

Job Responsibilities :

The Operations Coordinator role sits at the intersection of logistics, administration, and client communication. Your core responsibilities will include :

• Freight Management & Billing : Book, manage, and record all internal freight shipments. Track associated fees and prepare documentation for accurate invoicing.
• Operational Documentation : Record and manage logs for all special projects and non-standard billable work performed by the warehouse and administrative teams.
• Client Communication : Serve as a key point of contact for clients regarding open orders, special projects, and updates, relaying necessary action items to the warehouse team.
• Administrative Support : Manage employee timesheets and process payroll corrections as needed in the payroll system.
• Cross-Functional Collaboration : Work closely with the Accounting Department to ensure all billable activities are accurately and timely invoiced.
• Data Integrity : Maintain detailed and organized records using Microsoft Excel and internal systems to support reporting and audit readiness.

Requirements :

Benefits :

Health, dental, and vision insurance, a 401(k)-retirement plan with company match, paid time off, parental leave, and opportunities for career advancement. Additional benefits can include life insurance, paid holidays, and employee stock purchase plans (ESPP).