Human Resource Associate - UI Health, Pharmacy

Human Resource Associate - UI Health, Pharmacy

Hiring Department : Pharmacy

Location : Chicago, IL USA

Requisition ID : 1037619

FTE : 1.0

Work Schedule :

Monday - Friday, 37.5 per week

Shift : Days

# of Positions : Workplace Type :

Hybrid

Posting Close Date : November 9, 2025

Salary Range (commensurate with experience) :

$69,000.00 - 111,000.00 / Annual Salary

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges : the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more :

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Duties & Responsibilities :

Serves as the liaison between Hospital Pharmacy Services, UI Health, the Department of Pharmacy Practice, and College of Pharmacy (COP) in HR matters.

Administer recruiting, hiring, promotion, reclassifications and termination administrative processes and procedures.

Confers with and assists recruitment requests for all employee classes; coordinates and manages the recruitment processes including, but not limited to, job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, extending offers.

Facilitate human resources issue resolution by serving as employee contact and providing information, policy interpretation and counsel.

Advises and counsels managers and employees in employee relations issues including, but not limited to, disciplinary packet preparation, grievance handling, performance evaluations, and standards of conduct.

Provides information and advice to employees, and managers regarding personnel policies, employment practices and labor regulations to ensure compliance with all legal and regulatory standards.

Recommends and participates in the development of new approaches, policies, and procedures to facilitate improvements in departmental efficiencies and services related to HR functions.

May serve on department planning and policy‑making committees. Maintains, reviews and updates policies every 3 years as required by the University.

Maintain department employee files to ensure consistency with regulatory and governmental guidelines and requirements.

Develop and prepare reports and statistics including benefit and salary summaries, employee positions and staff demographics.

Responsible for the payroll functions for faculty / academic, civil service, and academic / graduate hourly employees within the department utilizing University HR / Pay systems, e.g. Banner, HR Front End, GoTime, PARIS, Kronos, etc. Payroll functions include, but are not limited to, time entry review, processing merit increases, lump sum payments, stipends, overpayments, pay adjustments, change of pay status, and waiver issues.

Maintains current knowledge of University labor agreements, Federal guidelines and laws, such as the Family Medical Leave Act (FMLA) and the Fair Labor Standards Act.

Serves as department security contact, initiates security application access requests, maintains department electronic e‑mail list.

Monitors compliance with university and department requirements including, but not limited to licensure, mandatory trainings, conflict of interest / commitment reporting, State Officials and Employees Ethics Act (SOEEA), etc.

Assists with coordination of training, continuing education, and staff development activities. Assists with the Hospital Pharmacy Services employee recognition program.

Collaborates with inpatient and outpatient management and staff to develop and improve upon the program to ensure increased employee satisfaction.

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required :

Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.

Two (2) years (24 months) of hospital recruiting experience, including sourcing, screening, and onboarding clinical and non‑clinical staff in compliance with hospital policies and regulatory requirements.

To Apply :

For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Seniority level

Entry level

Employment type

Full-time

Job function

Human Resources

Industries

Higher Education

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