Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our management team. In this pivotal role, you will be the support for our leadership, ensuring smooth operations for our entire team. At Joye Law Firm, our work is guided by our core values : Bravery : We fearlessly advocate for our clients, even in the face of complex challenges. Commitment to the Greater Good : We are driven by a desire to make a positive impact on the lives of those we serve and our community. Compassion : We approach every client with empathy, understanding, and respect during their most vulnerable times. Desire for Continuous Improvement : We are always learning, growing, and seeking new ways to deliver the best possible results. If these values resonate with you, we invite you to be a vital part of our team. The daily tasks for this position include : Work directly with the JLF management team to assist with scheduling meetings, firm events, travel, etc. Create and provide reporting on a monthly and ad hoc basis. Assist with printing, faxing, copying, and collating. Assist the Social Committee and HR in arranging and organizing employee appreciation events. Arrange and order lunches for the Charleston office for Lunch and Learns, Attorney Trainings, and other firm-sponsored lunch meeting. Contacting vendors for office work repair needs and assisting in coordinating schedules. Assist in setting up the conference rooms for meetings. Including learning to connect to Zoom and set up laptops and other equipment as needed. Assist with the annual scholarship campaign. Act as the gatekeeper for cold sales calls and charitable contribution requests. Order and maintain promotional items This is a full-time position. Joye Law Firm provides a full benefits package including : Medical, Dental, and Vision Insurance Employer-paid Paid Life Insurance with the option to buy higher coverage Short and Long Term Disability Critical Illness and Accident Insurance 401(K) with a generous contribution from the firm Bonus Program Employee Assistance Program Paid Sick and Vacation Leave 10 Paid Holidays Frequent Employee Appreciation Events Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability : Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Math Ability : Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability : Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Computer Skills : To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Outlook, LawBase and Worldox. Education / Experience : High school diploma or general education degree (GED); or equivalent combination of education and experience. Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk. The employee is frequently required to sit; use hands; reach with hands and arms and hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision. Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. PI277509449