Payables Specialist

GENERAL SUMMARY :

Responsible for performing full cycle Accounts Payable (A / P) and accounting task (PO Match, standard invoices, check, and wire runs, void / reissues). Ensures that payments are recorded timely and accurately with expenses reported in the proper accounts. Review and audit information, process invoices and payments in a Shared Services environment using multiple currencies. Provide timely assistance to internal departments and respond to vendor inquiries. Use professional concepts, company policies, and procedures to solve problems. Responsible for assisting with certain accounting close processes related to A / P processing, such as maintaining accrued and prepaid expenses, verifying bank information, preparation of 1099 forms, etc. Works on problems of moderate scope where analysis of the situation or data requires a review of identifiable factors. Exercises judgment within the defined procedures and practices to determine appropriate action and communicate it. Normally receives general instructions on new assignments and minimal instruction when a routine is established.

RESPONSIBILITIES / TASKS :

• Collaborate with others involved in Accounts Payable processing to ensure that AP payments are accurate, approved, and paid on a timely basis.
• Master the use of the Company’s accounting software to effectively prepare payments for A / P
• Compile data and prepare regularly scheduled reports and analyses
• Process standard, 2-way, and 3-way PO matching invoices in JDE
• Process incomplete invoices, code and put on hold to be routed for approval (scan, note and keep record)
• Process payment runs, check voids and reissues, and file the supporting documentation
• May function as a liaison with vendors and internal customers regarding inquiries and payment status and follow up as needed
• Review vendor statements for aged items that need to be addressed and monitor and respond to emails from the A / P inbox
• Some light filing, including creation of file folders for new vendors, filing of weekly payment runs, organizes files at year end
• Performs other duties as assigned or requested

Required Skills

SKILLS, KNOWLEDGE, & ABILITIES :

Spanish-bilingual preferred

Comfortable with large volumes of detailed transactions, complex patterns, and communicating exceptions to supervisors

Organized, with excellent time-management skills. Able to manage multiple deliverables and deadlines

Experience MS Office Suite (Excel, Outlook)

Detail oriented and analytical. Exhibit problem solving and decision-making skills

Comfortable and willing to communicate results or exceptions to supervisor(s) in a timely basis

Excellent verbal and written communication skills that are articulate and concise

Experience with Enterprise Resource Planning (ERP) software applications preferred

Required Experience

EXPERIENCE & EDUCATION